File #: 2018-2583    Version: 1 Name:
Type: Resolution Status: Action
File created: 8/17/2018 In control: Board of Commissioners
On agenda: 12/4/2018 Final action: 12/4/2018
Title: Commission District(s): All REN - Red Dyed Diesel Fuel (Annual Contract - 2nd Renewal of 2 Options to Renew): Contract Nos.: 1045260 and 1045265 for use by the Departments of Watershed Management (DWM) and Facilities Management (FM), Public Works - Fleet Management (Fleet) and Police Services (Police). These contracts consist of providing red dyed diesel fuel for off-road equipment and vehicles. Awarded to Mansfield Oil Company of Gainesville, Inc. and James River Solutions. Total Amount Not To Exceed: $586,000.00.
Attachments: 1. Agenda Notes, 2. Renewal Forms

Purchasing Type: Renewal (REN)                               

Public Hearing:  YES ☐     NO ☒                                  Department: Purchasing & Contracting                                     

 

AGENDA ITEM:

Title

Commission District(s): All

REN - Red Dyed Diesel Fuel (Annual Contract - 2nd Renewal of 2 Options to Renew): Contract Nos.: 1045260 and 1045265 for use by the Departments of Watershed Management (DWM) and Facilities Management (FM), Public Works - Fleet Management (Fleet) and Police Services (Police). These contracts consist of providing red dyed diesel fuel for off-road equipment and vehicles. Awarded to Mansfield Oil Company of Gainesville, Inc. and James River Solutions. Total Amount Not To Exceed: $586,000.00.

Body

 

Information Contact: Talisa Clark, CPPO

Phone Number: (404) 687-2797

 

PURPOSE:

Awarded by the BOC on November 7, 2016 for an amount not to exceed $590,000.00. On November 7, 2017, the BOC approved the 1st renewal for an amount not to exceed $405,000.00. This request is to exercise the 2nd renewal option.

 

RECOMMENDATION:

Recommended Action

Recommend approval to exercise the 2nd renewal option through November 30, 2019 with:                                                                                 

 

Item No. 1

Mansfield Oil Company of Gainesville, Inc., 1025 Airport Parkway SW, Gainesville, GA 30501

Note: LSBE Participation: 20%

Estimated Amount: $520,000.00

 

Item No. 2

James River Solutions, 10487 Lakeridge Parkway, Ashland, VA 23005

Estimated Amount: $66,000.00

 

Total Amount Not To Exceed: $586,000.00

 

ADDITIONAL INFORMATION:

1.                     Contract Effective Date:                                                                November 7, 2016

2.                     Contract Expiration Date:                                                               November 30, 2018

3.                     Amount Spent To Date:                                                               $687,408.52

$321,210.40 Initial

$366,198.12 1st Renewal

4.                     Funding:                                                                                                          General - Operating (DWM) and (FM)

General - 911 (Police)

Vehicle Maintenance (Fleet)