DeKalb County Government - File #: 2019-3764

• File #: 2019-3764
• Version: 1
• Type: Resolution
• Status: Action
• File created: 5/15/2019
• In control: Board of Commissioners
• On agenda: 7/9/2019
• Title: Commission District(s): All REN - Purchase of Automobiles (Annual Contract - 1st of 2 Options to Renew): Contract Nos.: 1119757, 1119777, 1119784, 1120326 and 1119786 for use by Public Works- Fleet Management. These contracts consist of purchasing replacement vehicles to enable County personnel to complete daily tasks that require the use of automobiles and keep DeKalb rolling. Awarded to Wade Ford, Hardy Chevrolet, Hardy Family Ford, Downtown Nashville Nissan, and Don Jackson Chrysler, Dodge, Jeep, and Ram (Don Jackson C/D/J/R). Total Amount Not To Exceed: $8,000,000.00.

Date	Ver.	Action By	Action	Result
7/9/2019	1	Board of Commissioners	approved	Pass
6/25/2019	1	OPS-County Operations Committee	recommended for approval.	Pass
6/25/2019	1	Board of Commissioners	deferred to the next meeting	Pass
6/18/2019	1	Committee of the Whole	Accepted to the BOC agenda and assigned

Purchasing Type: Renewal (REN)                               

Public Hearing:  YES ☐     NO ☒                                  Department: Purchasing & Contracting                                     

AGENDA ITEM:

Title

Commission District(s): All

REN - Purchase of Automobiles (Annual Contract - 1^st of 2 Options to Renew): Contract Nos.: 1119757, 1119777, 1119784, 1120326 and 1119786 for use by Public Works- Fleet Management. These contracts consist of purchasing replacement vehicles to enable County personnel to complete daily tasks that require the use of automobiles and keep DeKalb rolling. Awarded to Wade Ford, Hardy Chevrolet, Hardy Family Ford, Downtown Nashville Nissan, and Don Jackson Chrysler, Dodge, Jeep, and Ram (Don Jackson C/D/J/R). Total Amount Not To Exceed: $8,000,000.00.

Body

Information Contact: Talisa Clark, CPPO

Phone Number: (404) 687-2797

PURPOSE:

Awarded by the BOC on July 24, 2018 for an amount not to exceed $10,200,000.00. This request is to exercise the 1st renewal option.

RECOMMENDATION:

Recommended Action

Recommend approval to exercise the 1st renewal option through July 31, 2020 with:

Item Nos.:  1a and 1b

Hardy Family Ford, 1255 Charles Hardy Pkwy., Dallas, GA 30151

Estimated Amount: $500,000.00

Item Nos.:  2a, 2b, 3a and 3b

Hardy Chevrolet Buick GMC, Inc., 1249 Charles Hardy Pkwy., Dallas, GA 30151

Estimated Amount: $7,200,000.00

Item Nos.:  1a and 1b

Wade Ford, Inc. 3860 S. Cobb Dr., Smyrna, GA 30080

Estimated Amount: $200,000.00

Item Nos.:  4a and 4b

Don Jackson C/D/J/R 3950 Jonesboro Rd., Jonesboro Rd., Union City, GA 30291

Estimated Amount: $50,000.00

Item No.:  5a

Downtown Nashville Nissan 25 Vantage Way, Nashville, GA 37228

Estimated Amount: $50,000.00

Total Amount Not To Exceed: $8,000,000.00

ADDITIONAL INFORMATION:

1. Contract(s) Effective Date:                                           July 24, 2018

2. Contract(s) Expiration Date:                                          July 31, 2019

3. Amount Spent To Date:                                                               $7,887,135.25

4. Funding;                                                                                                         Vehicle Replacement (Fleet Management)