DeKalb County Government - File #: 2019-4680

• File #: 2019-4680
• Version: 1
• Type: Resolution
• Status: Preliminary Item
• File created: 11/20/2019
• In control: Board of Commissioners
• On agenda: 1/14/2020
• Final action: 1/14/2020
• Title: Commission District(s): All CO - Change Order No. 1 for Contract No. 1070455 Compressed Natural Gas (CNG) - Fuel Purchase (Annual Contract with 2 Options to Renew): for use by Public Works-Sanitation. This contract consists of the purchase of compressed natural gas for the County's vehicles on an as needed basis. Awarded to AFS DeKalb GA, LLC. Amount Not To Exceed: $290,000.00.

Date	Ver.	Action By	Action	Result
1/14/2020	1	Board of Commissioners	approved	Pass
1/7/2020	1	PWI-Public Works & Infrastructure Committee	recommended for approval.	Pass
1/7/2020	1	Committee of the Whole	Accepted to the BOC agenda and assigned

Purchasing Type: Change Order (CO)                               

Public Hearing:  YES ☐     NO ☒                                  Department: Purchasing & Contracting                                     

AGENDA ITEM:

Title

Commission District(s): All

CO - Change Order No. 1 for Contract No. 1070455 Compressed Natural Gas (CNG) - Fuel Purchase (Annual Contract with 2 Options to Renew): for use by Public Works-Sanitation. This contract consists of the purchase of compressed natural gas for the County’s vehicles on an as needed basis. Awarded to AFS DeKalb GA, LLC. Amount Not To Exceed: $290,000.00.

Body

Information Contact: Cathryn Horner, CPPB

Phone Number: (404) 371-6334

PURPOSE:

Awarded by the BOC on July 11, 2017 for an amount not to exceed $344,000.00.  On July 10, 2018, the BOC approved the 1st renewal option for an amount not to exceed $344,000.00. On June 25, 2019, the BOC approved the 2nd and final renewal option for an amount not to exceed $400,000.00. This request is for additional funding to support the projected expenses of the invoices billed through August 2020 and is based on the average monthly amount of $45,200.00.

RECOMMENDATION:

Recommended Action

Recommend approval of Change Order No. 1 with:

AFS DeKalb GA, LLC, 121 Perimeter Center West, Suite 250, Atlanta, GA 30346

Amount Not To Exceed: $290,000.00

ADDITIONAL INFORMATION:

1.                      Contract Effective Date:                                                               August 25, 2017

2.                      Contract Expiration Date:                                                               August 31, 2020

3.                      Amount Spent To Date:                                                               $862,257.81

                                                                                    $344,000.00 - Initial

                                                                                                                                                   $259,111.71 - 1^st Renewal

                                                                                    $259,145.47 - 2^nd Renewal                                          

4.                     Funding:                                                                                                         Enterprise Operating - (Sanitation)