File #: 2019-4761    Version: 1 Name:
Type: Resolution Status: Preliminary Item
File created: 12/6/2019 In control: Board of Commissioners
On agenda: 1/28/2020 Final action: 1/28/2020
Title: Commission District(s): All CO - Change Order No. 3 to Contract No. 1048832 for Disaster Recovery and Sewage Cleaning Services: for use by the Departments of Watershed Management (DWM) and Facilities Management (FM). This contract consists of disaster recovery cleaning and supplementary services for repairs to heating, ventilation, air conditioning and plumbing systems affected by water and sewer spills. Awarded to Bell Restoration Services, Inc. dba Servpro of Stone Mountain/Clarkston. Amount Not To Exceed: $180,000.00.
Attachments: 1. Agenda Notes, 2. Change Order Request

Purchasing Type: Change Order (CO)                               

Public Hearing:  YES ☐     NO ☒                                  Department: Purchasing & Contracting                                     

 

AGENDA ITEM:

Title

Commission District(s): All

CO - Change Order No. 3 to Contract No. 1048832 for Disaster Recovery and Sewage Cleaning Services: for use by the Departments of Watershed Management (DWM) and Facilities Management (FM). This contract consists of disaster recovery cleaning and supplementary services for repairs to heating, ventilation, air conditioning and plumbing systems affected by water and sewer spills. Awarded to Bell Restoration Services, Inc. dba Servpro of Stone Mountain/Clarkston. Amount Not To Exceed: $180,000.00.

 

Body

Information Contact: Cathryn G. Horner, Interim Director

Phone Number: (404) 687-2797

 

PURPOSE:

Awarded by the BOC on January 24, 2017 for an amount not to exceed $350,000.00. On November 14, 2017, the BOC approved the 1st renewal option for an amount not to exceed $665,000.00. On May 8, 2018, the BOC approved Change Order No. 1 for an amount not to exceed $765,000.00 to cover the remaining renewal term of the contract and ratification of PO 1097064. On December 11, 2018, the BOC approved the 2nd renewal option for an amount not to exceed $625,000.00. On July 23, 2019, the BOC approved Change Order No. 2 for an amount no to exceed $637,000.00 to repair extensive water damage to Police Headquarters as well as provide funding for the remaining contract term. This request is to extend the contract term to April 30, 2020 and to increase the contract amount not to exceed by $180,000.00 to cover emergencies and remediation, including completion of the final stage of the Police Headquarters Reconstruction project located at 1960 W. Exchange Pl, until the solicitation process is complete and a new contract is in place.  The new solicitation has opened and bids are currently being evaluated.

 

RECOMMENDATION:

Recommended Action

Recommend approval of Change Order No. 3 with:

 

Bell Restoration Services, Inc. dba Servpro of Stone Mountain/Clarkston, 1569 Stone Ridge Drive, Stone Mountain, GA 30083

 

Amount Not To Exceed: $180,000.00

 

ADDITIONAL INFORMATION:

1.                     LSBE Participation:                                                                                                         20%

2.                     Contract Effective Date:                                                                                     January 24, 2017

3.                     Contract Expiration Date:                                                                                     January 31, 2020

4.                     Amount Spent To Date:                                                                                     $2,613,364.50

$259,124.35 - Initial

$674,352.69 - 1st Renewal

$323,653.90 - Change Order No. 1

$686,642.98 - 2nd Renewal

$669,590.58 - Change Order No. 2

5.                     Funding:                                                                                                                              General - Operating

$180,000.00 (FM)