File #: 2020-1218    Version: 1 Name:
Type: Resolution Status: Action
File created: 10/5/2020 In control: Board of Commissioners
On agenda: 11/17/2020 Final action: 11/17/2020
Title: Commission District(s): ALL REN - Lubricants (Annual Contract - 2nd Option of 2 Options to Renew): Contract Nos.: 1144337, 1144744, 1143261, 1143323, 1143315 and 1144405 for use by Public Works-Fleet Management and the Department of Watershed Management (DWM). These contracts consist of the purchase of lubricants (motor oil, hydraulic fluids, transmission fluids, etc.) used for County vehicles and on-site equipment. Awarded to Dilmar Oil Co., Lubrication Engineers, Inc., The McPherson Companies, Inc., Taylor Enterprises, Inc., and Brewer Hendley Oil Co. Total Amount Not To Exceed: $330,000.00.
Attachments: 1. Agenda Notes for 18-100969-Lubricants-2nd Renewal, 2. Contract Renewal form for 2nd Renewal - ITB No. 18-100969 Lubricants-DWM, 3. Contract Renewal recommendation for Lubricants-ITB#18-100969-Fleet

Purchasing Type: Renewal (REN)                               

Public Hearing:  YES ☐     NO ☒                                  Department: Purchasing & Contracting                                     

 

AGENDA ITEM:

Title

Commission District(s): ALL

REN - Lubricants (Annual Contract - 2nd Option of 2 Options to Renew):  Contract Nos.:  1144337, 1144744, 1143261, 1143323, 1143315 and 1144405 for use by Public Works-Fleet Management and the Department of Watershed Management (DWM). These contracts consist of the purchase of lubricants (motor oil, hydraulic fluids, transmission fluids, etc.) used for County vehicles and on-site equipment.  Awarded to Dilmar Oil Co., Lubrication Engineers, Inc., The McPherson Companies, Inc., Taylor Enterprises, Inc., and Brewer Hendley Oil Co. Total Amount Not To Exceed:  $330,000.00.

Body

 

Information Contact: Cathryn G. Horner, Director

Phone Number: (404) 371-6334

 

PURPOSE:

Awarded on January 8, 2019 for a total amount not to exceed $356,726.00. On December 10, 2019, the BOC approved the 1st renewal option not to exceed $430,000.00.  These contracts consist of the purchase of lubricants (motor oil, hydraulic fluids, transmission fluids, etc.) used for County vehicles and on-site equipment.  This request is to exercise the 2nd renewal option.

 

RECOMMENDATION:

Recommended Action

Recommend approval to exercise the 2nd renewal option through January 31, 2022 with:

 

Item Nos.:  2-4, 10, 13-15, 20, 32, 41-43 and 49

Dilmar Oil Co., 1951 W. Darlington St., Florence, SC  29501

Estimated Amount:  $118,500.00

 

Item Nos.:  28, 29, 33-37, 39, 40, 45, 52 and 53

Lubrication Engineers, Inc., 1919 E. Tulsa, Wichita, KS  67216

Estimated Amount:  $80,000.00

 

Item Nos.:  1, 5-9, 11, 12, 19, 22, 23 and 51

The McPherson Companies, Inc., 5051 Cardinal St., Trussville, AL  35173

Estimated Amount:  $90,000.00

 

Item Nos.:  21, 25-27, 44 and 46

Taylor Enterprises, Inc., 1166 Logan Cir., NW, Atlanta, GA  30318

Estimated Amount: $1,500.00

 

Item Nos.:  16-18

Brewer Hendley Oil Co., 6434 Chupp Rd., Lithonia, GA  30058

Estimated Amount:  $40,000.00

 

 

Total Amount Not To Exceed:  $330,000.00

 

ADDITIONAL INFORMATION:

1. Contract Effective Date:                               January 3, 2019

2.  Contract Expiration Date:                            January 31, 2021

3.  Amount Spent To Date:                               $610,564.24

                                                                          $269,337.07 - Initial

                                                                          $341,227.17 - 1st Renewal