File #: 2021-3091    Version: 1 Name:
Type: Resolution Status: Preliminary Item
File created: 9/10/2021 In control: Board of Commissioners
On agenda: 10/12/2021 Final action: 10/12/2021
Title: Commission District(s): ALL CO - Change Order No. 1 to Contract Nos.: 1143262, 1143323, 1143315, 1144744 and 1144337 for Lubricants (Annual Contract with 2 Options to Renew) for use by Public Works-Fleet Management and the Department of Watershed Management (DWM). These contracts consist of the purchase of lubricants (motor oil, hydraulic fluids, transmission fluids, etc.) used for county vehicles and on-site equipment. Awarded to: Dilmar Oil Co., The McPherson Companies, Inc., Lubrication Engineers, Inc., Taylor Enterprises, Inc. and Brewer Hendley Oil Co. Total Amount Not To Exceed: $200,000.00
Attachments: 1. Agenda Notes for CO No. 1 for Lubricants-ITB#18-100969, 2. Change Order Lubricants DWM, 3. Change Order Lubricants Fleet

Purchasing Type: Change Order (CO)                               

Public Hearing:  YES ☐     NO ☒                                  Department: Purchasing & Contracting                                     

 

AGENDA ITEM:

Title

Commission District(s): ALL

CO - Change Order No. 1 to Contract Nos.:  1143262, 1143323, 1143315, 1144744 and 1144337 for Lubricants (Annual Contract with 2 Options to Renew) for use by Public Works-Fleet Management and the Department of Watershed Management (DWM).  These contracts consist of the purchase of lubricants (motor oil, hydraulic fluids, transmission fluids, etc.) used for county vehicles and on-site equipment. Awarded to:  Dilmar Oil Co., The McPherson Companies, Inc., Lubrication Engineers, Inc., Taylor Enterprises, Inc. and Brewer Hendley Oil Co.  Total Amount Not To Exceed:  $200,000.00

Body

 

Information Contact: Cathryn G. Horner, Chief Procurement Officer

Phone Number: (404) 371-6334

 

PURPOSE:

Awarded on January 8, 2019 for a total amount not to exceed $356,726.00.  On December 10, 2019, the BOC approved the 1st renewal option not to exceed $430,000.00.  On November 10, 2020, the BOC approved the 2nd renewal option not to exceed $330,000.00. Consists of the purchase of lubricants (motor oil, hydraulic fluids, transmission fluids, etc.) used for County vehicles and on-site equipment.  This request is to add additional funding in order to keep operations going until a new contract is in place.  Funds are currently low and the contracts don’t expire until January 2022.

 

RECOMMENDATION:

Recommended Action

Recommend approval of Change Order No. 1 with:

 

Item Nos.:  2-4, 10, 13-15, 20, 32, 41-43 and 49

Dilmar Oil Co., 1951 W. Darlington St., Florence, SC  29501

Estimated Amount:  $83,000.00

 

Item Nos.:  28, 29, 33-37, 39, 40, 45, 52 and 53

Lubrication Engineers, Inc., 1919 E. Tulsa, Wichita, KS  67216

Estimated Amount:  $50,000.00

 

Item Nos.:  1, 5-9, 11, 12, 19, 22, 23 and 51

The McPherson Companies, Inc., 5051 Cardinal St., Trussville, AL  35173

Estimated Amount:  $45,000.00

 

Item Nos.:  21, 25-27, 44 and 46

Taylor Enterprises, Inc., 1166 Logan Cir., NW, Atlanta, GA  30318

Estimated Amount:  $2,000.00

 

Item Nos.:  16-18

Brewer Hendley Oil Co., 6434 Chupp Rd., Lithonia, GA  30058

Estimated Amount:  $20,000.00

 

Total Amount Not To Exceed:  $200,000.00

 

ADDITIONAL INFORMATION:

1. Contract Effective Date:                                            January 3, 2019

2. Contract Expiration Date:                                          January 31, 2022

3. Amount Spent To Date:                                             1,051,387.97

                                                                                       $341,114.34-Initial

                                                                                       $393,845.90 -1st Renewal

                                                                                       $316,427.73-2nd Renewal (as of 9/10/21)

4. Funding:                                                                     Vehicle Maintenance (Fleet Management)

                                                                                       Operating - (DWM)