Purchasing Type: Ratification (RA)
Public Hearing: YES ☐ NO ☒ Department: Purchasing & Contracting
AGENDA ITEM:
Title
Commission District(s): ALL
RA - Ratification of Change Order No. 3 to Contract Nos. 1023197 and 1031586 for Architectural and Engineering Design Services (Multi-year Contract): for use by the Departments of Facilities Management (FM) and Recreation, Parks and Cultural Affairs (RPCA). These contracts consist of the provision of architectural and engineering design services for various projects. Awarded to Brown Design Group, Inc and Pond & Company. Total Amount Not To Exceed: $777,959.00.
Body
Information Contact: Cathryn G. Horner, Chief Procurement Officer
Phone Number: (404) 371-6334
PURPOSE:
Awarded by the BOC on April 12, 2016 for a total amount not to exceed $2,000,000.00. On
December 4, 2018, the BOC authorized Change Order No. 1 adding funds for an amount not to
exceed $1,200,000.00 and to add the Department of Recreation, Parks and Cultural Affairs. On January 12, 2021, the BOC approved Change Order No. 2 adding funds and extending the contract for an additional year of services. These contracts consist of the provision for architectural and engineering design services on an as needed basis.
This request is to:
1. Ratify the emergency extension to December 31, 2022.
2. Increase the contract amount to fund completion of projects already underway.
RECOMMENDATION:
Recommended Action
Recommend approval of the ratification of Change Order No. 3 through December 31, 2022 with:
Brown Design Group, Inc., 3099 Washington Road, East Point, GA 30344
Note: LSBE Participation: 100%
Estimated Amount: $50,000.00
Pond & Company, 3500 Parkway Lane, Suite 600, Norcross, GA 30092
Note: LSBE Participation: 20%
Estimated Amount: $727,959.00
Total Amount Not To Exceed: $777,959.00
and authorize the Chief Executive Officer to execute the change orders and all associated documents.
ADDITIONAL INFORMATION:
1. Contract Effective Date: April 12, 2016
2. Contract Expiration Date: December 31, 2022
3. Amount Spent to Date: $3,248,344.51
4. Funding: $627,959.00 SPLOST (2G)(FM)
$100,000.00 General (FM)
$ 50,000.00 General (RPCA)