DeKalb County Government - File #: 2022-1852

• File #: 2022-1852
• Version: 1
• Type: Resolution
• Status: Action
• File created: 6/23/2022
• In control: Board of Commissioners
• On agenda: 8/23/2022
• Final action: 8/23/2022
• Title: Commission District(s): All CO - Change Order No. 5 to Contract Nos.: 1115899 and 1118591 and for Asphaltic Concrete Pavement Repairs (Annual Contract with 2 Options to Renew): for use by the Public Works - Roads and Drainage (R&D) and Department of Recreation, Parks & Cultural Affairs (RPCA). These contracts consist of completing paving repairs. Awarded to A&S Paving, Inc., and Greenway One, Inc. Total Amount Not To Exceed: $1,900,000.00.

Date	Ver.	Action By	Action	Result
8/23/2022	1	Board of Commissioners	approved substitute	Pass
8/16/2022	1	PWI-Public Works & Infrastructure Committee	recommended for approval upon receipt of additional information	Pass
8/9/2022	1	Board of Commissioners	deferred to the next meeting	Pass
8/2/2022	1	PWI-Public Works & Infrastructure Committee	recommended for deferral	Pass
8/2/2022	1	Committee of the Whole	Accepted to the BOC agenda and assigned

Substitute
Purchasing Type: Change Order (CO)
Public Hearing: YES ? NO ? Department: Purchasing & Contracting

AGENDA ITEM:
Title
Commission District(s): All
CO - Change Order No. 5 to Contract Nos.: 1115899 and 1118591 and for Asphaltic Concrete Pavement Repairs (Annual Contract with 2 Options to Renew): for use by the Public Works - Roads and Drainage (R&D) and Department of Recreation, Parks & Cultural Affairs (RPCA). These contracts consist of completing paving repairs. Awarded to A&S Paving, Inc., and Greenway One, Inc. Total Amount Not To Exceed: $1,900,000.00.
Body

Information Contact: Cathryn G. Horner, Chief Procurement Officer
Phone Number: (404) 371-6334

PURPOSE:
Awarded by the BOC on June 12, 2018 for an amount not to exceed $10,305,057.22. On March 26, 2019, the BOC approved Change Order No. 1 for a total amount not to exceed $500,000.00 for SPLOST funded projects. On June 25, 2019, the BOC approved the first renewal option for a total amount not to exceed $6,000,000.00. On January 27, 2020, the BOC approved Change Order No. 2 for an amount not to exceed $8,833,946.11 and added RPCA to the contracts. On June 23, 2020, the BOC approved the 2nd renewal option for a total amount not to exceed $8,161,000.00. On June 22, 2021, the BOC approved Change Order No. 3 for a total amount not
to exceed $2,070,000.00 and to extend the contract term to December 31, 2021. On December 8, 2021, and emergency change order was approved to extend the term of the contract for an additional sixty (60) days. On January 25, 2022, the BOC approved Change Order No. 4 to extend the contract term to December 31, 2022 and increase the total contract amount by $6,035,000.00. An ITB was processed to solicit for new contracts but did not yield bids sufficient to support the current workload and therefore was cancelled. Another ITB is currently advertising. This request is to add additional fun...