Purchasing Type: Ratification (RA)
Public Hearing: YES ☐ NO ☒ Department: Purchasing & Contracting
AGENDA ITEM:
Title
Commission District(s): All
RA - Change Order No. 4 to Contract No. 1082514 Pre-Employment Drug and Alcohol Testing Services (Annual Contract with 4 Options to Renew): for use by the Department of Human Resources and Merit System (HRMS). This contract consists of providing post-offer pre-employment and fitness for duty physicals to candidates for employment and/or employees. This request seeks to ratify a previously provided increase in contract funds and six (6) month contract term increase, effective January 1, 2024. Awarded to Caduceus USA Medical Services, LLC. Amount Not To Exceed: $200,000.00
Body
Information Contact: Michelle Butler, Procurement Manager
Phone Number: (404) 687-3581
PURPOSE:
Awarded by the BOC on October 10, 2017, for an amount not to exceed $284,450.00. On September 11, 2018, the BOC approved the 1st renewal option for an amount not to exceed $284,450.00. On October 22, 2019, the BOC approved the 2nd renewal option for an amount not to exceed $284,450.00. On October 27, 2020, the BOC approved the 3rd renewal option for an amount not to exceed $284,450.00. On November 9, 2021, the BOC approved the 4th renewal option for an amount not to exceed $284,450.00. On October 25, 2022, the BOC approved Change Order No. 1 to increase the contract amount by $142,225.02 and to extend the term through April 30, 2023. On May 23, 2023, the BOC approved Change Order No. 2 to ratify a previously provided forty-five (45) day increase to the contract term, to increase the contract amount by $118,521.00, and to extend the term through September 30, 2023. On September 26, 2023, the BOC approved Change Order No. 3 to increase contract funds in an amount not to exceed $71,112.51 and increase the contract term through December 31, 2023. This contract consists of providing post-offer/pre-employment and fitness for duty physicals to candidates for employment and/or employees, CDL examinations, and substance abuse testing (including random, reasonable suspicion and post-accident screenings).
On December 12, 2023, the BOC approved a new award to Occupational Health Centers of Georgia, P.C. dba Concentra Medical Centers (Concentra). Prolonged negotiations with the new awardee resulted in the continuation of services with the incumbent vendor until the new contract was fully executed and transitioned by June 30, 2024. This request seeks to ratify a previously provided increase in contract funds and six (6) month contract term increase, effective as of January 1, 2024.
RECOMMENDATION:
Recommended Action
Recommend ratification of Change Order No. 4 with:
Caduceus USA Medical Services, LLC, 535 N. Central Ave., Suite 100, Hapeville, GA, 30354
Amount Not To Exceed: $200,000.00
and authorize the Chief Executive Officer to execute the change order and all associated
documents.
ADDITIONAL INFORMATION:
1. Contract Effective Date: October 10, 2017
2. Contract Expiration Date: June 30, 2024
3. Amount Spent To Date: $1,361,166.00 - Total Spent
$ 243,686.00 - Initial Term
$ 300,892.00 - 1st Renewal
$ 199,265.00 - 2nd Renewal
$ 89,161.00 - 3rd Renewal
$ 264,665.00 - 4th Renewal
$ 132,483.00 - Change Order No. 1
$ 131,014.00 - Change Order No. 2
4. Funding: General - Operating (HRMS)