Purchasing Type: Change Order (CO)
Public Hearing: YES ☐ NO ☒ Department: Purchasing & Contracting
AGENDA ITEM:
Title
Commission District(s): All
CO - Change Order No. 1 to Contract Nos.: 2000416, 2000417, 2000418 and 2000419 Administrative Vehicles (Statewide Contract (SWC) No. 99999-001-SPD0000218): for use by Public Works-Fleet Management. These contracts consist of purchasing off the competitively let SWC to supply the County with administrative vehicles like sedans, SUVs, vans, and trucks to be used for daily operational tasks that necessitate the use of such vehicles. This request seeks to increase contract funds and term through August 31, 2027. Awarded to Hardy Chevrolet Buick GMC., Inc., Allan Vigil Ford Lincoln, Inc., Family Ford, Inc., dba Hardy Family Ford, and Akins Ford, LLC. Total Amount Not To Exceed: $6,387,763.00.
Body
Information Contact: Michelle Butler, Chief Procurement Officer
Phone Number: (404) 687-3581
PURPOSE:
Awarded by the BOC on August 12, 2025, for a total amount not to exceed: $2,450,000.00. These contracts consist of purchasing off the competitively let SWC No. 99999-001-SPD0000218 to supply the County with administrative vehicles like sedans, SUVs, vans, and trucks to be used for daily operational tasks that necessitate the use of such vehicles. This request seeks to increase the contract funds and term through August 31, 2027 to continue supporting the purchase of administrative and field vehicles throughout the 2026 Budget year, as well as the 2026 vehicle replacement cycle.
RECOMMENDATION:
Recommended Action
Recommend approval of Change Order No. 1 with:
Hardy Chevrolet Buick GMC, Inc., 1249 Charles Hardy Pkwy., Dallas, GA 30157
Estimated Amount: $4,152,046.00
Allan Vigil Ford Lincoln, Inc., 790 Mt. Zion Blvd., Morrow, GA 30260
Estimated Amount: $1,277,553.00
Family Ford, LLC., dba Hardy Family Ford, 1255 Charles Hardy Pkwy., Dallas, GA 30157
Estimated Amount: $798,469.00
Akins Ford, LLC., 220 W. May St., Winder, GA 30680
Estimated Amount: $159,695.00
Total Amount Not To Exceed: $6,387,763.00
ADDITIONAL INFORMATION:
1. Contract Effective Date: August 12, 2025
2. Contract Expiration Date: August 31, 2026
3. Amount Spent To Date: $1,407,120.00
4. Funding: Vehicle Replacement (Fleet Management)