File #: 2021-2882    Version: 1 Name:
Type: Resolution Status: Preliminary Item
File created: 7/19/2021 In control: Board of Commissioners
On agenda: 8/24/2021 Final action: 8/24/2021
Title: Commission District(s): All REN - Pond Maintenance Services (Annual Contract - 2nd Renewal of 2 Options to Renew): Contract Nos. 1167991, 1167992, 1167993 and 1167995 for use by Public Works - Roads and Drainage (R&D) and the Department of Recreation, Parks and Cultural Affairs (RPCA). These contracts consist of cutting, cleaning, spraying and repair/maintenance of stormwater retention and detention ponds. Awarded to Brown Management Services Enterprises, Inc.; Williams Icon Homes and Properties; ASAP Landscape Management Group; and Executive Realty Solutions, Inc. Total Amount Not To Exceed: $2,110,000.00
Attachments: 1. 2882 Agenda Notes, 2. Renewal Request - R&D, 3. Renewal Request - RCPA

Purchasing Type: Renewal (REN)                               

Public Hearing:  YES ☐     NO ☒                                  Department: Purchasing & Contracting                                     

 

AGENDA ITEM:

Title

Commission District(s): All

REN - Pond Maintenance Services (Annual Contract - 2nd Renewal of 2 Options to Renew): Contract Nos. 1167991, 1167992, 1167993 and 1167995 for use by Public Works - Roads and Drainage (R&D) and the Department of Recreation, Parks and Cultural Affairs (RPCA). These contracts consist of cutting, cleaning, spraying and repair/maintenance of stormwater retention and detention ponds. Awarded to Brown Management Services Enterprises, Inc.; Williams Icon Homes and Properties; ASAP Landscape Management Group; and Executive Realty Solutions, Inc. Total Amount Not To Exceed: $2,110,000.00

 

Body

Information Contact: Cathryn G. Horner, Chief Procurement Officer

Phone Number: (404) 371-6334

 

PURPOSE:

Awarded by the BOC on August 13, 2019 for a total amount not to exceed $2,037,500.00. On August 25, 2020, the BOC approved the 1st renewal for a total amount not to exceed $2,125,000.00. Consists of cutting, cleaning, spraying and repair/maintenance of stormwater retention and detention ponds and increasing the service level to clean more ponds each year. Awards are made by tiers and provide cleaning/services needed for over 1,000 ponds throughout the County. This request is to exercise the 2nd renewal option.

 

RECOMMENDATION:

Recommended Action

Recommend approval to exercise the 2nd renewal option through August 31, 2022 with:

 

Tiers 2 & 3

Brown Management Services Enterprises, Inc., 1129 Brett Drive, Suite C, Conyers, GA 30094

Amount Not To Exceed: $300,000.00

 

Tiers 5 - 7 & Pond Cut Clean Schedule and Herbicide:

Williams Icon Homes & Properties, 3589 Trinity Place, Lithonia, GA 30038

Amount Not To Exceed: $810,000.00

 

Retention Pond & Lake Cut and Cleaning:

A.S.A.P. Management Group, 2530 Lantrac Court, Decatur, GA 30035

Amount Not To Exceed: $400,000.00

 

Pond Herbicide Application Schedule:

Executive Realty Solutions, Inc., 6686 Browns Mill Ferry Drive, Lithonia, GA 30038

Amount Not To Exceed: $600,000.00

 

 Total Amount Not To Exceed: $2,110,000.00

ADDITIONAL INFORMATION:

1. Contract Effective Date:         August 13, 2019

2. Contract Expiration Date:       August 31, 2021

3. Amount Spent To Date:          $1,254,442.30

4. Funding:                                  $2,100,000.00 Stormwater Management Operating (R&D)  

                                                    $10,000.00 General Operating Fund (RPCA)