Purchasing Type: Change Order (CO)
Public Hearing: YES ☐ NO ☒ Department: Purchasing & Contracting
AGENDA ITEM:
Title
Commission District(s): ALL
CO - Change Order No. 2 to Contract No. 1213634 for Commercial Janitorial Services (Multiyear Contract): for use by the Department of Facilities Management. This contract consists of the development, management and monitoring of high quality commercial janitorial/cleaning/custodial services and day porters at various County facilities. Awarded to Cleanstar National, Inc. Amount Not To Exceed: $1,111,948.36.
Body
Information Contact: Cathryn G. Horner, Chief Procurement Officer
Phone Number: (404) 371-6334
PURPOSE:
Awarded by the BOC on May 26, 2020 for a total annual amount not to exceed $4,136,779.92. On August 24, 2021, the BOC approved Change Order No. 1 for an amount to exceed $2,566,122.81 to cover the cost of additional services and sites that were added as a result of the COVID-19 pandemic. Consists of the development, management and monitoring of high quality commercial janitorial/cleaning/custodial services and Day Porters at various County facilities. Contractors shall furnish all janitorial services, including but not limited to labor, materials, cleaning supplies, restroom supplies (soap, toilet seat covers, hygiene bags, toilet tissue, paper towels, etc.) and any other supplies necessary to provide the highest quality of commercial janitorial services. Contractors shall also furnish all materials, tools, machinery, apparatus, equipment, technical knowledge, expertise, management, labor, service and all things needed to provide a comprehensive floor care program in County buildings. This request is to increase the amount of one (1) contract to provide further funding for additional services added to several high-traffic sites, as a result of the COVID-19 pandemic. Additional day porters, needed to ensure that the courthouse, all courtrooms, and offices remain clean throughout the day, will be added to the contract. These day porters will be used to clean all Superior (11), State (7), and Magistrate courtrooms, and as needed, the District Attorney, Solicitor, Marshal, Probation, Clerk’s and Superior Court Administration offices.
RECOMMENDATION:
Recommended Action
Recommend approval of Change Order No. 2 to with:
Item Nos.: 1, 2, 5, 6, 12, 30, 38, 39, 41, 53, 59 and 62
Cleanstar National, Inc., 1690 Enterprise Way, Suite B, Marietta, GA 30067
Note: LSBE Participation: 20%
Amount Not To Exceed: $1,111,948.36
and authorize the Chief Executive Officer to execute the change order and all associated documents.
ADDITIONAL INFORMATION:
1. Contract Effective Date: May 26, 2020
2. Contract Expiration Date: December 31, 2024
3. Amount Spent to Date: $5,011,398.68
4. Funding: $1,111,948.36
$511,948.36 - General Operating (FM)
$600,000.00 - ARP Grant