Purchasing Type: Low Bidders (LB)
Public Hearing: YES ☐ NO ☒ Department: Purchasing & Contracting
AGENDA ITEM:
Title
Commission District(s): All
LB – Invitation No. 2025-056-ITB Lubricants (Annual Contract with 2 Options to Renew): for use by Public Works-Fleet Management and the Department of Watershed Management (DWM). Consists of the purchase of lubricants such as motor oil, hydraulic fluids, and transmission fluids for various County vehicles and on-site equipment. This request seeks to reserve the right to transfer funds between contracts based on the needs of the County. Recommend award to the lowest, responsive and responsible bidders: Dilmar Oil Co., The McPherson Companies and Lubrication Engineers, Inc. Total Amount Not To Exceed: $950,000.00.
Body
Information Contact: Michelle Butler, Chief Procurement Officer
Phone Number: (404) 687-3581
PURPOSE:
Consists of the purchase of lubricants such as motor oil, hydraulic fluids, and transmission fluids for various County vehicles and on-site equipment. Various lubricants are needed to service a fleet of over 3,700 vehicles and pieces of equipment, as well as treatment plants for DWM. This request reserves the right to transfer funds between contracts based on the needs of the County, as advertised in the solicitation. Eight (8) bids were received.
RECOMMENDATION:
Recommended Action
Recommend award to the lowest, responsive and responsible bidders with:
Dilmar Oil Co., 1951 W. Darlington St., Florence, SC 29501
Estimated Amount: $500,000.00
The McPherson Companies, Inc., 5051 Cardinal St., Trussville, AL 35173
Estimated Amount: $150,000.00
Lubrication Engineers, Inc., 1919 E. Tulsa, Wichita, KS 67216
Estimated Amount: $300,000.00
Total Amount Not To Exceed: $950,000.00
ADDITIONAL INFORMATION:
1. Contract Effective Date: Date of Award
2. Contract Expiration Date: 1 Year Term with 2 Options to Renew
3. Amount Spent on Previous Contract: $2,071,285.42
4. Funding: Vehicle Maintenance (Fleet Management)
Enterprise – Operating (DWM)
5. Additional Bidders:
Autolube Group LLC.
6276 Atlantic Blvd.
Norcross, GA 30071
Boswell Oil
150 Floyd Dr.
Athens, GA 30607
Safety-Kleen Systems, Inc.
42 Longwater Dr.
Norwell, MA 02061
W.W. Williams Co., LLC.
400 Metro Place North, Suite 201
Dublin, OH 43017
Rush Truck Centers of Atlanta
2560 Moreland Ave., SE
Atlanta, GA 30315