File #: 2023-1359    Version: 1 Name:
Type: Resolution Status: Preliminary Item
File created: 10/18/2023 In control: ERPS-Employee Relations & Public Safety Committee
On agenda: 12/5/2023 Final action: 12/12/2023
Title: Commission District(s): All REN - Contract No. 1270264 Maintenance, Repair, and Inspection of Overhead Doors and Gates (Annual Contract - 2nd Renewal of 4 Options to Renew): for use by the Departments of Facilities Management (FM), Fire Rescue Services (FR), and Watershed Management (DWM). This contract consists of providing maintenance, repair, and inspection of County overhead doors and gates. This request is to exercise the 2nd renewal option through December 31, 2024. Awarded to: D.H. Pace Company, Inc., dba Overhead Door Company of Atlanta. Amount Not To Exceed: $1,375,000.00.
Attachments: 1. Agenda Notes, 2. UD Contract Renewal Forms 2023-1359

Purchasing Type: Renewal (REN)                               

Public Hearing:  YES ☐     NO ☒                                  Department: Purchasing & Contracting                                     

 

AGENDA ITEM:

Title

Commission District(s): All

REN - Contract No. 1270264 Maintenance, Repair, and Inspection of Overhead Doors and Gates (Annual Contract - 2nd Renewal of 4 Options to Renew): for use by the Departments of Facilities Management (FM), Fire Rescue Services (FR), and Watershed Management (DWM). This contract consists of providing maintenance, repair, and inspection of County overhead doors and gates. This request is to exercise the 2nd renewal option through December 31, 2024. Awarded to: D.H. Pace Company, Inc., dba Overhead Door Company of Atlanta. Amount Not To Exceed: $1,375,000.00.

Body

Information Contact: Michelle Butler, CPPO, Procurement Manager

Phone Number: (404) 687-3581

 

PURPOSE:

Awarded by the BOC on December 14, 2021, for an amount not to exceed $700,000.00. On July 12, 2022, the BOC approved Change Order No.1 to increase contract funding for an amount not to exceed $400,000.00 to cover an approved CIP Project for apparatus bay door replacement at various fire stations. On December 13, 2022, the BOC approved renewal no. 1 for an amount not to exceed $1,100,000.00. On August 8, 2023, the BOC approved Change Order No. 2 for an amount not to exceed $100,000.00 for the Department of Watershed Management to complete upcoming projects. This request is to exercise the 2nd renewal option.

 

RECOMMENDATION:

Recommended Action

Recommend approval to exercise the 2nd renewal option with:

 

D.H. Pace Company, Inc., dba Overhead Door Company of Atlanta, 5105 Avalon Ridge Pkwy., Suite 300, Peachtree Corners, GA 30071

 

Amount Not To Exceed: $1,375,000.00

 

ADDITIONAL INFORMATION:

1. Contract Effective Date:                                                                                  December 14, 2021

2. Contract Expiration Date:                                                                 December 31, 2023

3. Amount Spent To Date:                                                               $ 1,877,465.06

                                                                                                                              $    825,262.48 - Initial

                                                                                   $ 1,052,202.58 - 1st Renewal

4. Funding:                                                                         $     350,000.00 - General - Operating (FM)

                                                                                          $     275,000.00 - Enterprise (DWM)

                                                                                                                              $     550,000.00 - Fire Fund (FR)

                                                                                                                              $     200,000.00 - CIP (FR)