SUBSTITUTE
Purchasing Type: Low Bidders (LB)
Public Hearing: YES ☐ NO ☒ Department: Purchasing & Contracting
AGENDA ITEM:
Title
Commission District(s): All
LB - Invitation No. 2025-123-ITB Right-of-Way Mowing and Maintenance Services (Annual Contract with 2 Options to Renew). For use by Public Works - Sanitation & Beautification to obtain mowing and lawn maintenance services at various right-of-way locations. Reserves the right to transfer funds between contracts based on the needs of the County. Recommend awards to the lowest, responsive and responsible bidders: ReIMAGE General Contractors, and Russell Landscape, LLC. Total Amount Not To Exceed: $835,980.00
Body
Information Contact: Michelle Butler, Chief Procurement Officer
Phone Number: (404) 687-3581
PURPOSE:
Consists of mowing and lawn maintenance services at one hundred and thirteen (113) right-of-way locations throughout the County during the spring and summer seasons. There will be six (6) mowing cycles that will generally run from April through November, and includes litter removal, herbicide application and growth regulator, trimming, blowing and/or edging. Request includes owner-controlled contingency per recommended awardee. Reserves the right to transfer funds between contracts based on the needs of the County. Nine (9) bids were received.
This substitute is submitted to revise various entries, recommended award amounts, User Department recommendation form, and service sites tabulation.
RECOMMENDATION:
Recommended Action
Recommend awards to the lowest, responsive and responsible bidders:
Group Nos.: I, III, IV
Russell Landscape, 4300 Woodward Way, Sugar Hill, GA 30518
Note: LSBE Participation: 20%
Estimated Amount: $497,980.00
Group Nos: II, IV
ReIMAGE General Contractors, 3715 Northside Parkway, Bldg. 100, Ste 500, Atlanta, GA 30327
Note: LSBE Participation: Good Faith Efforts
Estimated Amount: $338,050.00
Total Amount Not To Exceed: $835,980.00 (Contingency: $100,000.00)
ADDITIONAL INFORMATION:
1. Contract Effective Date: Within 10 Days from Notice to Proceed Execution
2. Contract Expiration Date: 1 year term with 2 options to renew
3. Amount Spent on Previous Contract: $2,335,217.65
4. Funding: General - Unincorporated (Beautification)
5. Additional Bidders:
ASAP Landscape Management Group, LLC
PO Box 360090
Decatur, GA 30036
Facility Maintenance & Services Group
2121 Richmond Road, Ste 227
8206 Durelee Lane Ste 200
Douglasville, GA 30134
Flex Landscaping, LLC
2439 Quincy Loop
Fairburn, GA 30213
(Non-Responsive)
ProCutters Lawnscapes
1123 Brett Drive SW
Conyers, GA 30094
TriScapes, LLC
1595 Peachtree Parkway, Ste 204-396
Cumming, GA 30041
(Non-Responsive)
Universal Landscaping Services LLC
6305 Cathedral Lane
Lithonia, GA 30038
Worldscapes, LLC
P.O. Box 310714
Atlanta, GA 31131