Purchasing Type: Change Order (CO)
Public Hearing: YES ☐ NO ☒ Department: Purchasing & Contracting
AGENDA ITEM:
Title
Commission District(s): All
CO - Change Order No. 1 to Contract No.1342927 Decals for County Vehicles (Annual Contract - 2nd Renewal of 2 Options to Renew): for use by the Departments of Police Services (PS), Animal Enforcement Services (AES), Fire Rescue (FR), Fleet Management (Fleet) and Marshal’s Office. This contract consists of providing the production and installation of vinyl decals for County vehicles. This request seeks to increase the contract term and funds through March 31, 2027. Awarded to AKO Signs, Inc. Amount Not To Exceed: $137,500.00.
Body
Information Contact: Michelle Butler, Chief Procurement Officer
Phone Number: (404) 687-3581
PURPOSE:
Awarded by the BOC, on July 25, 2023, for an amount not to exceed $138,575.00. On August 27, 2024, the BOC approved the 1st renewal option through July 31, 2025 for an amount not to exceed $157,500.00 and ratified a previously provided forty-five (45) day contract term increase, effective as of August 1, 2024. On August 26, 2025, the BOC ratified a previously provided contract term increase and funds in the amount of $24,564.00 for services provided during the 1st renewal term and exercised the 2nd renewal option through July 31, 2026 for an amount not to exceed $156,554.00. This contract consists of providing the production and installation of vinyl decals for County vehicles. This request seeks to increase the contract term and funds through March 31, 2027 to allow for updates of the specifications for the various departments. Ensuring that decals and identifying markings are clearly visible allows the public to quickly recognize public safety personnel supports accountability, public trust, safety and professionalism.
RECOMMENDATION:
Recommended Action
Recommend approval of Change Order No. 1 with:
AKO Signs, Inc., 4130 Lexington Rd., Athens, GA 30605
Amount Not To Exceed: $137,500.00
and authorize the Chief Executive Officer to execute the renewal and all associated documents.
ADDITIONAL INFORMATION:
1. Contract Effective Date: July 25, 2023
2. Contract Expiration Date: July 31, 2026
3. Amount Spent to Date: $400,793.00
$100,277.50 - Initial
$156,386.50 - Renewal 1
$144,129.00 - Renewal 2
4. Funding: $137,500.00
$100,000.00 (Police Fund)
$ 5,000.00 (General)(AES)
$ 10,000.00 (General)(Marshal)
$ 2,500.00 (Fire Fund 270)(Fire)
$ 20,000.00 (611)(Fleet)