File #: 2024-1047    Version: Name:
Type: Resolution Status: Preliminary Item
File created: 8/15/2024 In control: Board of Commissioners
On agenda: 11/12/2024 Final action:
Title: Commission District(s): All CO - Change Order No. 1 to Contract Nos.: 1335341, 1335342, 1335468, and 1355409 and Change Order No. 2 to Contract No. 1335343 Pond Maintenance Services (Multiyear Contract): for use by Public Works - Roads and Drainage (R&D) and the Department of Recreation, Parks and Cultural Affairs (RPCA). These contracts consist of cutting, cleaning, spraying and repair/maintenance of stormwater retention and detention ponds. This request seeks to increase the contract funds for all awarded contracts. Awarded to KSK Landscaping, Inc.; ASAP Landscape Management Group, LLC; Mariani Enterprises, LLC dba Ed Castro Landscape; Executive Realty Solutions, Inc.; and Phillips Lawncare & Services, LLC. Total Amount Not To Exceed: $4,300,000.00.
Attachments: 1. Agenda Notes, 2. Change Order Request

Purchasing Type: Change Order (CO)                               

Public Hearing:  YES      NO                                   Department: Purchasing & Contracting                                     

 

AGENDA ITEM:

Title

Commission District(s): All

CO - Change Order No. 1 to Contract Nos.: 1335341, 1335342, 1335468, and 1355409 and Change Order No. 2 to Contract No. 1335343 Pond Maintenance Services (Multiyear Contract): for use by Public Works - Roads and Drainage (R&D) and the Department of Recreation, Parks and Cultural Affairs (RPCA). These contracts consist of cutting, cleaning, spraying and repair/maintenance of stormwater retention and detention ponds. This request seeks to increase the contract funds for all awarded contracts. Awarded to KSK Landscaping, Inc.; ASAP Landscape Management Group, LLC; Mariani Enterprises, LLC dba Ed Castro Landscape; Executive Realty Solutions, Inc.; and Phillips Lawncare & Services, LLC. Total Amount Not To Exceed: $4,300,000.00.

Body

 

Information Contact: Michelle Butler, Chief Procurement Officer     

Phone Number: (404) 687-3581

 

PURPOSE:

Awarded by the BOC on June 13, 2023, to five vendors for a total amount not to exceed $3,325,000.00. These contracts consist of cutting, cleaning, spraying and repair/maintenance of stormwater retention and detention ponds. On July 9, 2024, the BOC approved Change Order No. 2 to assign the contract with Ed Castro Landscape, Inc., and its remaining funds and term, to Mariani Enterprises LLC dba Ed Castro Landscape. This request seeks to increase the contract funds only. The additional funding will allow the contractors to continue servicing the 1,020 County-owned and maintained ponds to protect local waterbodies from the harmful effects of stormwater pollution caused by stormwater runoff, reduce erosion, and prevent downstream flooding caused by an increase in upstream impervious surfaces.

 

RECOMMENDATION:

Recommended Action

Recommend approval of Change Orders with:

 

Line Item Nos: 1 - 29, 34 - 49, 51 - 55, and 57 - 59

ASAP Landscape Management Group, LLC, 8274C Tara Blvd, Jonesboro, GA 30236

Note: LSBE Participation: 20%

Estimated Amount: $1,000,000.00

 

Line Item Nos.: All

Mariani Enterprises LLC dba Ed Castro Landscape, 1125 Old Ellis Rd, Roswell, GA 30076

Note: LSBE Participation: 20%

Estimated Amount: $650,000.00

 

Line Item Nos.: All

Executive Realty Solutions, Inc., 6686 Browns Mill Ferry Dr, Stonecrest, GA 30038

Note: LSBE-DeKalb Firm

Estimated Amount: $1,000,000.00

 

Line Item Nos.: All

KSK Landscaping, Inc., 4107 Casa Loma Dr., Decatur, GA 30034

Note: LSBE Participation: 20%

Estimated Amount: $1,000,000.00

 

Line Item Nos: 1 - 4, 6 - 37, 40, and 43

Phillips Lawncare & Services, LLC, 2955 Rio Montana Dr, Marietta, GA 30066

Note 1: LSBE-MSA Firm

Note 2: LSBE Participation: 20%

Estimated Amount: $650,000.00

 

Total Amount Not To Exceed: $4,300,000.00

 

ADDITIONAL INFORMATION:

1. Contract Effective Date:                                          December 18, 2023 (Contract No. 1335468)

January 9, 2024 (Contract Nos. 1335341 & 1335342)

January 30, 2024 (Contract No. 1335343)

                                                                                                         April 11, 2024 (Contract No. 1355409)

2. Contract Expiration Date:                                          December 31, 2026       

3. Amount Spent to Date:                                          $2,192,142.00

4. Funding:                     $4,300,000.00 - Enterprise - Stormwater Management Operating (R&D)

$0.00 - General - Special Tax District, Designated Services (RPCA)