File #: 2024-0817    Version: 1 Name:
Type: Resolution Status: Preliminary Item
File created: 6/20/2024 In control: Board of Commissioners
On agenda: 8/27/2024 Final action: 8/27/2024
Title: Commission District(s): ALL CO - Change Order No. 2 to Contract No. 1218886 Self-Contained Breathing Apparatus (SCBA) Purchase, Repair, & Maintenance (Annual Contract with 4 Options To Renew): for use by the Department of Fire Rescue Services (FR). This contract consists of the purchase, repair, maintenance, and management of the County's SCBA equipment. This request seeks to increase contract funds and term through March 31, 2025. Awarded to: Municipal Emergency Services, Inc. (MES). Amount Not To Exceed: $100,000.00.
Attachments: 1. Agenda Notes 2024-0817, 2. UD CO Request Form 2024-0817

Purchasing Type: Change Order (CO)                               

Public Hearing:  YES ☐     NO ☒                                  Department: Purchasing & Contracting                                     

 

AGENDA ITEM:

Title

Commission District(s): ALL

CO - Change Order No. 2 to Contract No. 1218886 Self-Contained Breathing Apparatus (SCBA) Purchase, Repair, & Maintenance (Annual Contract with 4 Options To Renew): for use by the Department of Fire Rescue Services (FR). This contract consists of the purchase, repair, maintenance, and management of the County’s SCBA equipment. This request seeks to increase contract funds and term through March 31, 2025. Awarded to: Municipal Emergency Services, Inc. (MES). Amount Not To Exceed: $100,000.00.

Body

 

Information Contact: Michelle Butler, Chief Procurement Officer

Phone Number: (404) 687-3581

 

PURPOSE:

Awarded by the BOC on July 14, 2020, for an amount not to exceed $1,443,757.20. On June 22, 2021, the BOC approved the 1st renewal option for an amount not to exceed $1,477,246.70. On July 12, 2022, the BOC approved Change Order No. 1 for an amount not to exceed $30,000.00 to support a contract term increase to allow additional time to obtain accurate manufacturer pricing and costs for the mandated equipment; to include the approved FY22 replacement project. On October 11, 2022, the BOC approved the 2nd renewal option for an amount not to exceed $5,234,646.00 and ratified a previously provided contract term increase to allow for the full replacement of all current inventory of self-contained breathing apparatuses. On August 22, 2023, the BOC approved the 3rd renewal option for an amount not to exceed $330,000.00.

This request seeks to increase the contract funds and term through March 31, 2025 to allow the Department adequate time to refine their scope of work for a forthcoming solicitation.  

 

RECOMMENDATION:

Recommended Action

Recommend approval of Change Order No. 2 with:

 

Municipal Emergency Services, Inc. (MES), 6701-C NorthPark Blvd., Charlotte, NC 28216

 

Amount Not To Exceed: $100,000.00

 

and authorize the Chief Executive Officer to execute the change order and all associated documents.

 

ADDITIONAL INFORMATION:

1. Contract Effective Date:                                          July 14, 2020

2. Contract Expiration Date:                                          September 30, 2024

3. Amount Spent To Date:                                          $5,437,578.32

$   283,269.80 Initial

$   503,941.31 1st Renewal

$4,579,907.33 2nd Renewal

$     70,459.88 3rd Renewal

4. Funding:                                                                                    Fire (FR)