Purchasing Type: Change Order (CO)
Public Hearing: YES ☐ NO ☒ Department: Purchasing & Contracting
AGENDA ITEM:
Title
Commission District(s): All
CO - Change Order No. 3 to Contract No. 1082514 Pre-Employment Drug and Alcohol Testing Services (Annual Contract with 4 Options to Renew): for use by the Department of Human Resources and Merit System (HRMS). This contract consists of providing post-offer pre-employment and fitness for duty physicals to candidates for employment and/or employees. This request seeks to increase the contract funds and term through December 31, 2023. Awarded to Caduceus USA Medical Services, LLC. Amount Not To Exceed: $71,112.51.
Body
Information Contact: Michelle Butler, Procurement Manager
Phone Number: (404) 687-3581
PURPOSE:
Awarded by the BOC on October 10, 2017, for an amount not to exceed $284,450.00. On September 11, 2018, the BOC approved the 1st renewal option for an amount not to exceed $284,450.00. On October 22, 2019, the BOC approved the 2nd renewal option for an amount not to exceed $284,450.00. On October 27, 2020, the BOC approved the 3rd renewal option for an amount not to exceed $284,450.00. On November 9, 2021, the BOC approved the 4th renewal option for an amount not to exceed $284,450.00. On October 25, 2022, the BOC approved Change Order No. 1 to increase the contract amount by $142,225.02 and to extend the term through April 30, 2023. On May 23, 2023, the BOC approved Change Order No. 2 to ratify a previously provided forty-five (45) day increase to the contract term, to increase the contract amount by $118,521.00, and to extend the term through September 30, 2023. This contract consists of providing post-offer/pre-employment and fitness for duty physicals to candidates for employment and/or employees, CDL examinations, and substance abuse testing (including random, reasonable suspicion and post-accident screenings). This request seeks to increase the contract funds and term through December 31, 2023. The procurement process for a new award is currently in progress.
RECOMMENDATION:
Recommended Action
Recommend approval of Change Order No. 3 with:
Caduceus USA Medical Services, LLC, 535 N. Central Ave., Suite 100, Hapeville, GA, 30354
Amount Not To Exceed: $71,112.51
and authorize the Chief Executive Officer to execute the change order and all associated
documents.
ADDITIONAL INFORMATION:
1. Contract Effective Date: October 10, 2017
2. Contract Expiration Date: September 30, 2023
3. Amount Spent To Date: $1,335,931.00- Total Spent
$217,217.00 - Initial Term
$327,361.00 - 1st Renewal
$199,265.00 - 2nd Renewal
$89,161.00 - 3rd Renewal
$264,665.00 - 4th Renewal
$116,050.00 - Change Order No. 1
$122,212.00 - Change Order No. 2
4. Funding: General - Operating (HRMS)