File #: 2023-0577    Version: 1 Name:
Type: Resolution Status: Preliminary Item
File created: 5/9/2023 In control: Board of Commissioners
On agenda: 6/27/2023 Final action: 6/27/2023
Title: Commission District(s): ALL REN - Contract Nos.: 1297570 and 1297560 On-Call Plumbing Services (Annual Contract - 1st Renewal of 2 Options to Renew): for use by the Departments of Facilities Management (FM), Recreation, Parks and Cultural Affairs (RPCA), Fire Rescue (FR), Watershed Management (DWM). These contracts consist of the repair, replacement, maintenance and installation of plumbing fixtures at County owned facilities. This request seeks to exercise the 1st renewal option through July 31, 2024. Awarded to J2 Connect, Inc. and B&W Mechanical Contractors, Inc. Total Amount Not To Exceed: $1,460,000.00.
Attachments: 1. 2023-0577 - Agenda Notes, 2. UD Contract Renewal Forms - 2023-0577

Purchasing Type: Renewal (REN)                               

Public Hearing:  YES ☐     NO ☒                                  Department: Purchasing & Contracting                                     

 

AGENDA ITEM:

Title

Commission District(s): ALL

REN - Contract Nos.: 1297570 and 1297560 On-Call Plumbing Services (Annual Contract - 1st Renewal of 2 Options to Renew): for use by the Departments of Facilities Management (FM), Recreation, Parks and Cultural Affairs (RPCA), Fire Rescue (FR), Watershed Management (DWM).  These contracts consist of the repair, replacement, maintenance and installation of plumbing fixtures at County owned facilities.  This request seeks to exercise the 1st renewal option through July 31, 2024. Awarded to J2 Connect, Inc. and B&W Mechanical Contractors, Inc. Total Amount Not To Exceed: $1,460,000.00.

Body

 

Information Contact: Michelle Butler, CPPO, Procurement Manager

Phone Number: (404) 687-2797

 

PURPOSE:

Awarded by the BOC, on July 12, 2022, to two (2) vendors in a total amount not to exceed $700,000.00. On September 13, 2022, the BOC approved Change Order No. 1 to add Fire Rescue and to increase funds for a total amount not to exceed $100,000.00. On February 16, 2023, the BOC approved Change Order No. 2 to add the Departments of Watershed Management and Community Development to Contract No. 1297570. Additionally, funds were added to support emergency sewer drain repairs at Fire Station No. 23 to Contract No. 1297560 and DeKalb CARES project to Contract No. 1297570 in a total amount not to exceed $1,285,000.00. On March 28, 2023, the BOC approved Change Order No. 3 to Contract No. 1297570 to increase the contract funds for plumbing work required at 178 Sams Street and 4572 Memorial Drive in an amount not to exceed $289,864.00. This request is to exercise the 1st renewal option through July 31, 2024.

 

RECOMMENDATION:

Recommended Action

Recommend approval to exercise the 1st renewal option with:

 

J2 Connect, Inc., 5365 Dividend Drive, Suite A, Decatur, GA  30035

LSBE-DeKalb Firm

Estimated Amount: $775,000.00

 

B&W Mechanical Contractors, Inc., 1940 Riverside Parkway, Lawrenceville, GA  30043

LSBE Participation: 20%

Estimated Amount: $685,000.00

 

Total Amount Not To Exceed: $1,460,000.00

 

ADDITIONAL INFORMATION:

1. Contract Effective Date:                                                               July 12, 2022

2. Contract Expiration Date:                                                               July 31, 2023

3. Amount Spent To Date:                                                               $   950,391.35

4. Funding:                                                                                                         $1,460,000.00

                                                                                                                              $    600,000.00 - General Operating (FM)

                                                                                                                              $    650,000.00 - General Operating (RPCA)

                                                                                                                              $    110,000.00 - Enterprise (DWM)

                                                                                                                              $    100,000.00 - Fire (FR)

.