Purchasing Type: Change Order (CO)
Public Hearing: YES ☐ NO ☒ Department: Purchasing & Contracting
AGENDA ITEM:
Title
Commission District(s): All
CO - Change Order No. 8 to Contract No. 1070633 End-User Computing (Statewide Contract): for use by the Department of Innovation and Technology (DoIT). This request seeks to purchase from the competitively let Statewide Contract (SWC) No. 99999-SPD-SPD000161-004 to purchase new computers, laptops, scanners, and accessories utilized by all County departments. This request seeks to increase contract funds. Awarded to Dell Marketing, L.P. Amount Not To Exceed $3,000,000.00.
Body
Information Contact: Michelle N. Butler, Chief Procurement Officer
Phone Number: (404) 687-3581
PURPOSE:
Awarded by the BOC, on June 27, 2017, for an amount not to exceed $2,300,000.00. On June 26, 2018, the BOC approved to add $2,000,000.00 and extend the contract’s expiration date to February 28, 2019, to align with the SWC expiration date. On February 12, 2019, the BOC approved additional funding to the Oracle punch-out site for County department purchases and extend to the contract’s expiration. On October 22, 2019, the BOC approved to purchase 1,500 computers during the remainder of 2019 and throughout 2021. On December 15, 2020, the BOC approved Change Order No. 2 for an amount not to exceed $1,000,000.00. On March 23, 2021, the BOC approved Change Order No. 3 for an amount not to exceed $1,000,000.00. On June 8, 2021, the BOC approved Change Order No. 4 for an amount not to exceed $1,500,000.00. On March 8, 2022, the BOC approved Change Order No. 5 for an amount not to exceed $2,000,000.00 and increased the contract term through June 2, 2023. On May 23, 2023, the BOC approved Change Order No. 6 for an amount not to exceed $2,000,000.00 and increased the contract term through June 30, 2024. On December 12, 2023, the BOC approved Change Order No. 7 for an amount not to exceed $1,000,000.00. This request, to increase the contract funds, will assist in the continuation of the Windows 10 replacement. Additionally, per unit spending has increased because the County is purchasing additional equipment to supply remote workers with laptops computers and peripherals.
RECOMMENDATION:
Recommended Action
Recommend approval of Change Order No. 8 with:
Dell Marketing, L.P., One Dell Way, RR8-06, Round Rock, TX 78682
Amount Not To Exceed: $3,000,000.00
ADDITIONAL INFORMATION:
1. Contract Effective Date: June 03, 2019
2. Contract Expiration Date: June 02, 2024
3. Amount Spent To Date: $15,787,125.66
4. Funding: General - Operating (DoIT)