File #: 2024-1062    Version: Name:
Type: Resolution Status: Preliminary Item
File created: 8/20/2024 In control: Board of Commissioners
On agenda: 10/22/2024 Final action:
Title: Commission District(s): All CO - Change Order No. 1 to Contract No. 1269771 Guardrail Repair and Installation (Annual Contract with 2 Options to Renew): for use by Public Works - Roads and Drainage (R&D). This contract consists of providing repair and installation of guardrails. This request seeks to ratify a previously provided thirty-one (31) day contract term increase. This request also seeks to increase the contract term through September 30, 2025, and transfer funds in the amount of $200,000.00 from Contract No. 1266958 to Contract No. 1269771. Awarded to Gracie Gray Contractors, Inc. FUNDS TRANSFER ONLY.
Attachments: 1. Agenda Notes, 2. Change Order Request

Purchasing Type: Change Order (CO)                               

Public Hearing:  YES ☐     NO ☒                                  Department: Purchasing & Contracting                                     

 

AGENDA ITEM:

Title

Commission District(s): All

CO - Change Order No. 1 to Contract No. 1269771 Guardrail Repair and Installation (Annual Contract with 2 Options to Renew): for use by Public Works - Roads and Drainage (R&D). This contract consists of providing repair and installation of guardrails. This request seeks to ratify a previously provided thirty-one (31) day contract term increase. This request also seeks to increase the contract term through September 30, 2025, and transfer funds in the amount of $200,000.00 from Contract No. 1266958 to Contract No. 1269771. Awarded to Gracie Gray Contractors, Inc. FUNDS TRANSFER ONLY.

 

Body

Information Contact: Michelle Butler, Chief Procurement Officer

Phone Number: (404) 687-3581

 

PURPOSE:

Awarded by the BOC, on September 14, 2021, to two (2) vendors for a total amount not to exceed $500,000.00. On August 23, 2022, the BOC approved the 1st renewal to both contracts for a total amount not to exceed $360,000.00. On September 26, 2023, the BOC approved the 2nd renewal to both contracts for a total amount not to exceed $500,000.00. This contract consists of providing repair and installation of guardrails within various areas of the County. This request seeks to ratify a previously provided thirty-one (31) day contract term increase. This request also seeks to increase the contract term through September 30, 2025, and transfer funds in the amount of $200,000.00 from Contract No. 1266958 to Contract No. 1269771. Stembridge Custom Metals, Inc. (Contract No. 1266958) declined to extend their contract.

 

RECOMMENDATION:

Recommended Action

Recommend approval of Change Order No. 1 with:

 

Gracie Gray Contractors, Inc., 102 Roberts Way, Canton GA 30114

Increase Estimated Amount by: $200,000.00

 

Stembridge Custom Metals, Inc., 10720 Woodruff Road, Fairburn, GA 30213

Decrease Estimated Amount by: $200,000.00

 

and authorize the Chief Executive Officer to execute the change order and all associated documents.

 

ADDITIONAL INFORMATION:

1. Contract Effective Date:                                                               September 14, 2021

2. Contract Expiration Date:                                                               October 31, 2024

3. Amount Spent To Date:                                                               $426,819.00 - Total

                                                                                                                              $140,425.00 - Initial

                                                                                                                              $144,794.00 - 1st Renewal

                                                                                                                              $141,600.00 - 2nd Renewal

4. Funding:                                                                                                         Stormwater Management - Operating (R&D)