DeKalb County Government - File #: 2023-0921

• File #: 2023-0921
• Version: 1
• Type: Resolution
• Status: Action
• File created: 7/14/2023
• In control: Board of Commissioners
• On agenda: 9/26/2023
• Title: Commission District(s): ALL REN - Contract Nos.: 1262401, 1262403, 1262413 and 1262406 Automobiles, Vans, Trucks, and Accessories (Annual Contract - 2nd of 2 Options to Renew): for use by Public Works-Fleet Management. These contracts consist of purchasing replacement vehicles to enable County personnel to complete daily tasks that require the use of automobiles. This request seeks to exercise the 2nd renewal option through August 31, 2024. Awarded to Wade Ford, Inc.; Hardy Chevrolet, Buick, GMC, Inc.; Hardy Family Ford, Inc.; and ZT Auto CDJR Union City, LLC. Total Amount Not To Exceed: $11,801,500.00.

Date	Ver.	Action By	Action	Result
9/26/2023	1	Board of Commissioners	approved	Pass
9/19/2023	1	OPS-County Operations Committee	recommended holding in committee
9/12/2023	1	Board of Commissioners	deferred to the next meeting	Pass
8/22/2023	1	Board of Commissioners	deferred to the next meeting	Pass
8/15/2023	1	OPS-County Operations Committee	recommended for deferral	Pass
8/15/2023	1	Committee of the Whole	Accepted to the BOC agenda and assigned

Purchasing Type: Renewal (REN)                               

Public Hearing:  YES ☐     NO ☒                                  Department: Purchasing & Contracting                                     

AGENDA ITEM:

Title

Commission District(s): ALL

REN - Contract Nos.: 1262401, 1262403, 1262413 and 1262406 Automobiles, Vans, Trucks, and Accessories (Annual Contract - 2nd of 2 Options to Renew): for use by Public Works-Fleet Management. These contracts consist of purchasing replacement vehicles to enable County personnel to complete daily tasks that require the use of automobiles. This request seeks to exercise the 2^nd renewal option through August 31, 2024. Awarded to Wade Ford, Inc.; Hardy Chevrolet, Buick, GMC, Inc.; Hardy Family Ford, Inc.; and ZT Auto CDJR Union City, LLC. Total Amount Not To Exceed: $11,801,500.00.

Body

Information Contact: Michelle N. Butler, Procurement Manager

Phone Number: (404) 687-3581

PURPOSE:

Awarded by the BOC, on August 10, 2021, for an amount not to exceed $7,975,000.00. On July 12, 2022 the BOC approved the 1st renewal option not to exceed $9,431,257.59. On February 28, 2023 the BOC approved Change Order No. 1 for an amount not to exceed $5,400,000.00. These contracts consist of purchasing replacement vehicles to enable County personnel to complete daily tasks that require the use of automobiles. This request is to exercise the 2nd renewal option through August 31, 2024.

This renewal will support the procurement of outstanding vehicle replacements as well as additions to the fleet.

RECOMMENDATION:

Recommended Action

Recommend approval to exercise the 2nd renewal option with:

Item Nos.: 1a. and 1b.

Wade Ford, Inc., 3860 South Cobb Blvd., Smyrna, GA  30080

Estimated Amount:  $3,355,000.00

Item Nos.: 2a., 2b., 3a., and 3b.

Hardy Chevrolet, Buick, GMC, Inc., 1249 Charles Hardy Pkwy., Dallas, GA  30157

Estimated Amount:  $5,900,750.00

Item Nos.: 1a. and 1b.

Hardy Family Ford, Inc., 1255 Charles Hardy Pkwy., Dallas, GA  30157

Estimated Amount:  $2,309,720.00

Item Nos.: 4a. and 4b.

ZT Auto CDJR Union City, LLC., 3950 Jonesboro Rd., Union City, GA  30291

Estimated Amount:  $236,030.00

Total Amount Not To Exceed:  $11,801,500.00

ADDITIONAL INFORMATION:

1. Contract Effective Date:                      August 10, 2021

2. Contract Expiration Date:                    August 31, 2023

3. Amount Spent To Date:                       $17,190,615.17

                                                                 $7,933,169.45 Initial

                                                                 $9,257,445.72 1^st Renewal

4. Funding:                                              Vehicle Replacement (Fleet Management)