Purchasing Type: Change Order (CO)
Public Hearing: YES ☐ NO ☒ Department: Purchasing & Contracting
AGENDA ITEM:
Title
Commission District(s): All
CO - Change Order No. 2 to Contract Nos.: 1301520, 1301526 and Change Order No. 1 to Contract No. 1301523 On-Call Water and Sewer (Multiyear Contract With 2 Options to Renew) for use by the Department of Watershed Management (DWM). These contracts consist of providing on-call services for the installation and repairs of various sizes of water and sewer pipes. The work also consists of providing the means to respond to emergencies and unforeseen failures or malfunctions throughout the County’s distribution system. This request seeks to exercise the 2nd renewal option for three contracts. Utilizing existing remaining funds, this request further seeks to increase the contract term by an additional two (2) years through December 31, 2028 for Contract No. 1301526. Lastly, this request seeks to increase contract funds and scope. Awarded to GS Construction, Inc., Ruby-Collins, Inc., and SD&C Construction, Inc. Amount Not To Exceed $59,245,720.87.
Body
Information Contact: Michelle Butler, Chief Procurement Officer
Phone Number: (404) 404-687-3581
PURPOSE:
Awarded by the BOC on October 11, 2022 in an amount not to exceed $99,619,477.21 to four (4) vendors. On August 8, 2023 the BOC approved Change Order No. 1 to Contract No. 1301520 to increase the scope of work and funding for an amount not to exceed $18,174,809.12. On October 10, 2023, the BOC approved Change Order No. 1 to Contract No. 1301526 to increase the scope of work and funding for an amount not to exceed $22,080,696.05. On December 10, 2024, the BOC approved the 1st Renewal Option to Contract Nos.: 1301520, 1301526, 1301523, and 1301524 through December 31, 2025 to all four awarded vendors. These contracts consist of providing on-call services for pipe replacement and repair services on water transmission, distribution mains, service lines, and repair on or replacement of sanitary sewers. The work also consists of providing emergency repairs to existing water mains, gravity sewers, and force mains. This request seeks to exercise the 2nd renewal option for three contracts. Utilizing existing remaining funds, this request further seeks to increase the contract term by an additional two (2) years through December 31, 2028 for Contract No. 1301526. Lastly, this request seeks to increase contract funds and scope. This request will assist in the continued completion of existing services meant to further needed repair; rehabilitation; and replacement water and sewer infrastructure work around the County and meet the Consent Decree timeline.
RECOMMENDATION:
Recommended Action
To Recommend approval of Change Orders with:
GS Construction, Inc., 526 Lyle Circle, Lawrenceville, GA 30046
Note: LSBE Participation 20%
Estimated Amount Not To Exceed $12,777,612.00
Ruby Collins, Inc., 4875 Martin Court, Smyrna, GA 30082
Note: LSBE Participation 20%
Estimated Amount Not To Exceed $32,731,969.70
SD&C, Inc., 4473 Covington Highway, Decatur, GA 30035
Note: LSBE Participation 39%
Estimated Amount Not To Exceed $13,736,139.17
Total Amount Not to Exceed $59,245,720.87
and authorize the chief executive officer to execute the change orders and all necessary documents.
ADDITIONAL INFORMATION:
1. Contract Effective Date: November 23, 2022 - Ruby Collins Inc.
December 2, 2022 - GS Construction, Inc., and SD&C, Inc.,
2. Contract Expiration Date: December 31, 2025
3. Total Amount Spent To Date: $80,521,237.40
4. Funding: Renewal & Extension (R&E) and/ or WIFIA
CIP Line 86 (DWM)