File #: 2023-0093    Version: 1 Name:
Type: Resolution Status: Preliminary Item
File created: 1/12/2023 In control: Board of Commissioners
On agenda: 2/28/2023 Final action: 2/28/2023
Title: Commission District(s): ALL CO - Change Order No. 1 to Contract Nos.: 1262401, 1262403, 1262413 and 1262406 Purchase of Autos, Vans, Trucks & Accessories (Annual with 2 Options to Renew): for use by Public Works-Fleet Management. These contracts consist of purchasing replacement vehicles to enable County personnel to complete daily tasks that require the use of automobiles. Awarded to: Wade Ford, Inc., Hardy Chevrolet, Buick, GMC, Inc., Hardy Family Ford, Inc. and ZT Auto CDJR Union City, LLC. Total Amount Not To Exceed: $5,400,000.00.
Attachments: 1. Agenda Notes for CO No 1- ITB#21-101402, 2. CO No. 1 Request form for ITB#21-101402

Purchasing Type: Change Order (CO)                               

Public Hearing:  YES ☐     NO ☒                                  Department: Purchasing & Contracting                                     

 

AGENDA ITEM:

Title

Commission District(s): ALL

CO - Change Order No. 1 to Contract Nos.: 1262401, 1262403, 1262413 and 1262406 Purchase of Autos, Vans, Trucks & Accessories (Annual with 2 Options to Renew): for use by Public Works-Fleet Management. These contracts consist of purchasing replacement vehicles to enable County personnel to complete daily tasks that require the use of automobiles. Awarded to: Wade Ford, Inc., Hardy Chevrolet, Buick, GMC, Inc., Hardy Family Ford, Inc. and ZT Auto CDJR Union City, LLC.  Total Amount Not To Exceed:  $5,400,000.00.

Body

 

Information Contact: Michelle Butler, Procurement Manager

Phone Number: (404) 687-3581

 

PURPOSE:

Awarded by the BOC on August 10, 2021 for a total amount not to exceed $7,975,000.00 to four vendors. On July 12, 2022, the BOC approved the 1st renewal option in a total amount not to exceed $9,431,257.59. These contracts consists of purchasing replacement vehicles to enable County personnel to complete daily tasks that require the use of automobiles.  This request is to add additional funding in order to support the 2023 vehicle order cycle.  The order cycle will start prior to the renewal of these contracts in August 2023. There are not enough funds on the current contracts to last until August 2023.  

 

RECOMMENDATION:

Recommended Action

Recommend approval of Change Order No. 1 with:

 

Item Nos:  1a. and 1b.

Wade Ford, Inc., 3860 South Cobb Blvd., Smyrna, GA  30080

Estimated Amount:  $2,160,000.00

 

Item Nos.:  2a., 2b., 3a. and 3b.

Hardy Chevrolet, Buick, GMC, Inc., 1249 Charles Hardy Pkwy., Dallas, GA 30157

Estimated Amount:  $2,700,000.00

 

Item Nos.:  1a. and 1b.

Hardy Family Ford, Inc., 1255 Charles Hardy Pkwy., Dallas, GA  30157

Estimated Amount:  $539,000.00

 

Item Nos.:  4a. and 4b.

ZT Auto CDJR Union City, LLC., 2950 Jonesboro Rd., Union City, GA  30291

Estimated Amount:  $1,000.00

 

 

Total Amount Not To Exceed:  $5,400,000.00

 

 

ADDITIONAL INFORMATION:

1.  Contract Effective Date:                          August 10, 2021

2.  Contract Expiration Date:                        August 31, 2023

3.  Amount Spent To Date:                           $14,672,818.87

                                                                      $7,403.550.92-Initial

                                                                      $7,269,267.95-1st Renewal (as of 1/12/23)

4. Funding:                                                    Vehicle Replacement (Fleet Management)