Purchasing Type: Low Bidders (LB)
Public Hearing: YES ☐ NO ☒ Department: Purchasing & Contracting
AGENDA ITEM:
Title
Commission District(s): All
LB – Invitation No. 2025-057 Filters (Annual Contract with 2 Options to Renew): for use by Public Works-Fleet Management. Consists of providing a range of filters for a fleet of more than 3600 vehicles and machinery in DeKalb County. This selection of filters includes air filters, fuel filters, oil filters, and other necessary filters to uphold the maintenance needs of the diverse fleet. This request reserves the right to transfer funds between contracts based on the needs of the County. Recommend award to the lowest, responsive and responsible bidders: O’Reilly Auto Parts, Advance Stores Co., Inc., dba Advance Auto Parts, Tidewater Fleet Supply, Parts Authority, LLC, and Cummins, Inc. Total Amount Not To Exceed: $460,000.00.
Body
Information Contact: Michelle Butler, Chief Procurement Officer
Phone Number: (404) 687-3581
PURPOSE:
Consists of providing a range of filters for a fleet of more than 3600 vehicles and machinery in DeKalb County. This selection of filters includes air filters, fuel filters, oil filters, and other necessary filters to uphold the maintenance needs of the diverse fleet. The vehicles and equipment covered includes standard automobiles, heavy-duty machinery, as well as small-engine equipment. This request reserves the right to transfer funds between contracts based on the needs of the County. Eighteen (18) bids were received.
RECOMMENDATION:
Recommended Action
Recommend award to the lowest, responsive and responsible bidders with:
O’Reilly Auto Parts, 233 S. Patterson Ave., Springfield, MO 65802
Estimated Amount: $90,000.00
Advance Stores Co., Inc., dba Advance Auto Parts, 4200 Six Forks Rd., Raleigh, NC 27609
Estimated Amount: $90,000.00
Tidewater Fleet Supply, 3666 Progress Rd., Norfolk, VA 23502
Estimated Amount: $100,000.00
Parts Authority, LLC., 3 Dakota Dr., Ste. 110, New Hyde Park, NY 11042
Estimated Amount: $150,000.00
Cummins, Inc., 9520 Steward and Gray Rd., Downey, CA 90241
Estimated Amount: $30,000.00
Total Amount Not To Exceed: $460,000.00
ADDITIONAL INFORMATION:
1. Contract Effective Date: Date of Award
2. Contract Expiration Date: 1 Year Term with 2 Options to Renew
3. Amount Spent on Previous Contract: $958,918.59
4. Funding: Vehicle Maintenance (Fleet Management)
5. Additional Bidders:
Elliott Auto Supply Co., Inc., dba Factory Motor Parts
2155 E. Valencia Rd.
Tucson, AZ 85706
Genuine Parts Co., dba NAPA Auto Parts
2999 Wildwood Pkwy.
Atlanta, GA 30339
Interstate Truck Equipment, Inc.
2740 Sullivan Rd.
College Park, GA 30337
Supply Unlimited, LLC.
716 W. CTY Rd. KK
Kaukauna, WI 54130
Vehicle Maintenance Program, Inc.
3595 N. Dixie Hwy. Bay 7
Boca Raton, FL 33431
Rush Truck Centers of GA, Inc., dba Rush Truck Center, Atlanta
2560 Moreland Ave., SE
Atlanta, GA 30315
(Non-Responsive)
Ag-Pro
1377 Dogwood Dr., SW
Conyers, GA 30012
(Non-Responsive)
TPH Holdings, LLC, dba The Parts House
6868 118th Ave.
Largo, FL 33773
(Non-Responsive)
JR Motors, LLC.
3170 Lenora Church Rd., Ste. 190
Snellville, GA 30039
(Non-Responsive)
Courtesy Automotive Group
1636 Dogwood Dr.
Conyers, GA 30013
(Non-Responsive)
W.W. Williams Co., LLC.
5025 Bradenton Ave., #130
Dublin, OH 43017
(Non-Responsive)
Fleetpride
701 Ruskin Dr.
Forest Park, GA 30297
(Non-Responsive)
Dixon’s Mobile Services, LLC.
2154 Lang Dr., SW
Atlanta, GA 30314
(Non-Responsive)