Purchasing Type: Change Order (CO)
Public Hearing: YES ☐ NO ☒ Department: Purchasing & Contracting
AGENDA ITEM:
Title
Commission District(s): 1, 3, 5, 6 and 7
CO - Change Order No. 8 to Contract No. 1156154 DeKalb Sidewalk Program Phase 2C - Salem Rd., Henderson Rd. and Flat Shoals Rd. - PI# 0007618/PI# 0008268 (548 days): for use by Public Works - Transportation. This contract consists of the construction of sidewalks along Salem Road, Henderson Road, and Flat Shoals Road. This request seeks to add SPLOST funding to the contract amount for completion of project work. Awarded to Precision 2000, Inc. Amount Not To Exceed: $200,000.00.
Body
Information Contact: Michelle Butler, CPPO, Procurement Manager
Phone Number: (404) 687-3581
PURPOSE:
Awarded by the BOC on April 9, 2019 for an amount not to exceed $5,996,003.45. On February 11, 2020, the BOC approved Change Order No. 1 amending the original funding allocation to add HOST funds and to reduce the amount of SPLOST funds originally allocated. On August 11, 2020, the BOC approved Change Order No. 2 to increase contract funds in an amount not to exceed $77,840.00 for the construction of a retaining wall needed to address design of a steep slope identified after the completion of grading work to eliminate potential erosion problems. On March 9, 2021, the BOC approved Change Order No. 3 to increase contract funds in an amount not to exceed $85,000.00 to allow for the excavation of numerous additional test holes to better determine the location of utilities that are in conflict with proposed storm drain systems along Henderson Road. On December 14, 2021, the BOC approved Change Order No. 4 to increase the contract term for an additional six (6) months to allow more time to address utility conflicts with proposed storm drain systems along Henderson Road. On June 14, 2022, the BOC approved Change Order No. 5 to increase contract funds in an amount not to exceed $310,462.95 to address costs related to the modified design for the water line and to address claims by the contractor for extensive unanticipated hand digging to locate the water line along Salem Road as well as increase the contract term for an additional six (6) months to allow more time to address utility conflicts with proposed storm drain systems along Salem Road. On December 13, 2022, the BOC approved Change Order No. 6 to increase the contract term for an additional six (6) months to allow the contractor time to complete the existing work. On March 14, 2023, the BOC approved Change Order No. 7 to increase the contract term through December 31, 2023 and to add funds to allow completion of a revised plan for the Henderson Road sidewalk to avoid utility conflicts. This request is to add SPLOST funds that will enable the timely completion of added project work due to unexpected field conditions and additional utility conflicts.
RECOMMENDATION:
Recommended Action
Recommend approval of Change Order No. 8 with:
Precision 2000, Inc., 2215 Lawson Way, Atlanta, GA 30341
and authorize the Chief Executive Officer to execute the change order and all associated documents.
ADDITIONAL INFORMATION:
1. DBE Participation: 53%
2. Contract Effective Date: July 10, 2019
3. Contract Expiration Date: December 31, 2023
4. Amount Spent To Date: $ 7,484,401.72
5. Funding: SPLOST-Category 1B (Transportation)