File #: 2023-0864    Version: 1 Name:
Type: Resolution Status: Preliminary Item
File created: 7/7/2023 In control: PWI-Public Works & Infrastructure Committee
On agenda: 9/19/2023 Final action:
Title: Commission District(s): All REN - Contract Nos.: 1274332, 1275648, and 1275653 Hot Asphaltic Mix Concrete (Annual Contracts - 2nd Renewal of 2 Options to Renew): for use by Public Works - Roads and Drainage (R&D). These contracts consist of purchasing the asphaltic material needed to complete multiple asphalt repair and maintenance projects. This request seeks to exercise the 2nd renewal option through December 31, 2024 and ratify Purchase Order Nos. 1342222 and 1342228. Awarded to JT Asphalt, LLC; Metro Materials, Inc.; and Pittman Construction Company. Total Amount Not To Exceed: $1,210,000.00.
Attachments: 1. Agenda Notes, 2. Contract Renewal Request Form

Purchasing Type: Renewal (REN)                               

Public Hearing:  YES ☐     NO ☒                                  Department: Purchasing & Contracting                                     

 

AGENDA ITEM:

Title

Commission District(s): All

REN - Contract Nos.: 1274332, 1275648, and 1275653 Hot Asphaltic Mix Concrete (Annual Contracts - 2nd Renewal of 2 Options to Renew): for use by Public Works - Roads and Drainage (R&D). These contracts consist of purchasing the asphaltic material needed to complete multiple asphalt repair and maintenance projects.  This request seeks to exercise the 2nd renewal option through December 31, 2024 and ratify Purchase Order Nos. 1342222 and 1342228. Awarded to JT Asphalt, LLC; Metro Materials, Inc.; and Pittman Construction Company. Total Amount Not To Exceed: $1,210,000.00.

 

Body

Information Contact: Michelle Butler, Procurement Manager

Phone Number: (404) 687-3581

 

PURPOSE:

Awarded by the BOC, on December 14, 2021, to three (3) vendors for a total amount not to exceed $1,500,000.00. On December 12, 2022, the BOC approved the 1st renewal for a total amount not to exceed $420,000.00. These contracts consist of purchasing the asphaltic material needed to complete multiple asphalt repair and maintenance projects throughout the County. Due to the need for additional funding to continue services through the 1st renewal term, Purchase Order No. 1342222 in the amount of $300,000.00 was issued to Metro Materials, Inc. (Change Order No. 2 to CPA 1275653) and Purchase Order No. 1342228 in the amount of $175,000.00 was issued to Pittman Construction Company (Change Order No. 2 to CPA 1274332). This request seeks to exercise the 2nd renewal option through December 31, 2024 and ratify Purchase Order Nos. 1342222 and 1342228. 

 

RECOMMENDATION:

Recommended Action

Recommend approval to exercise the 2nd renewal option and ratify purchase orders:

 

JT Asphalt, LLC, 1139 Fleetwood Drive, Atlanta, GA 30316

Estimated Amount: $320,000.00

 

Metro Materials, Inc., 2480 Pleasantdale Road, Doraville, GA 30340

Estimated Amount: $570,000.00

 

Pittman Construction Company, 1487 Farmer Road, Conyers, GA 30012

Estimated Amount: $320,000.00

 

Total Amount Not To Exceed: $1,210,000.00

 

ADDITIONAL INFORMATION:

1. Contract Effective Date:                                           December 14, 2021

2. Contract Expiration Date:                                          December 31, 2023

3. Amount Spent To Date:                                          $729,413.56 - Total

                                                                                                         $244,185.26 - Initial

                                                                                                         $485,228.30 - 1st Renewal

4. Funding:                                                                                    Stormwater Management - Operating (R&D)