Purchasing Type: Change Order (CO)
Public Hearing: YES ☐ NO ☒ Department: Purchasing & Contracting
AGENDA ITEM:
Title
Commission District(s): ALL
CO - Change Order No. 3 to Contract No. 1325127 Landscape Maintenance Services for Public Grounds (Annual Contract with 2 Options to Renew): for use by the Departments of Facilities Management (FM) and Recreation, Parks, and Cultural Affairs (RPCA). This contract consists of providing landscape maintenance services for the County’s public grounds. This request seeks to increase the contract amount for additional high traffic sites. Awarded to: Let Us Love Your Lawn. Amount Not To Exceed: $617,170.00.
Body
Information Contact: Michelle Butler, Chief Procurement Officer
Phone Number: (404) 687-3581
PURPOSE:
Awarded by the BOC, on March 14, 2023, to three (3) vendors for a total amount not to exceed $681,800.00. On July 18, 2023, the BOC approved Change Order No. 1 to Contract No. 1325124 to add four (4) new site locations in an amount not to exceed $14,400.00. On October 10, 2023, the BOC approved Change Order No. 2 to Contract No. 1325124 and Change Order No. 1 to Contract Nos.: 1325126 and 1325127 to continue with the provision of services for the remainder of the year. On February 27, 2024, the BOC approved Change Order No. 3 to Contract No. 1325124 and Change Order No. 2 to Contract Nos.: 1325126 and 1325127 to increase funds to all three (3) contracts to continue services for the remainder of the contract term. On April 23, 2024, the BOC approved the 1st renewal option through March 31, 2025, for all three contracts and the right to transfer funds between contracts. These contracts consist of, but is not limited to, landscape ground maintenance such as: mowing; line trimming; edging; aerating; de-thatching; litter and debris removal; fertilizer and lime application; tree and shrub maintenance such as pruning and selective removal; weed and exotic pest/plant removal; insect/disease control; herbicide application (pre and post emergence); watering; minor planting operations such as: bedding plants and a limited number of trees and shrubs; pressure cleaning; irrigation maintenance and repair; mulching; maintenance and minor repair; soil tests; and site clean-up.
This request seeks to increase the funds for contract no. 1325127 to service additional high traffic sites to include: Animal Control, Magistrate Court, Juvenile Justice Center, Lou Walker Senior Center, New Scott Candler Library, the Porter Sanford Performing Art Center and Amphitheater, and Callonwolde Performing Art Center.
RECOMMENDATION:
Recommended Action
Recommend approval of Change Order No. 3 with:
Let Us Love Your Lawn, Inc., 714 Rock Chapel Rd., Lithonia, GA 300058
Amount Not To Exceed: $617,170.00
ADDITIONAL INFORMATION:
1. LSBE Participation: LSBE-DeKalb Firm
2. Contract Effective Date: March 14, 2023
3. Contract Expiration Date: March 31, 2025
4. Amount Spent To Date: $573,948.48
5. Funding: $500,000.00 - General (FM)
$117,170.00 - General (RPCA)