File #: 2023-1109    Version: 1 Name:
Type: Resolution Status: Preliminary Item
File created: 9/6/2023 In control: Board of Commissioners
On agenda: 11/8/2023 Final action: 11/8/2023
Title: Commission District(s): All CO - Change Order No. 2 to Contract No. 1228720 Engine and Generator Maintenance and Repair Services (Annual Contract with 2 Options to Renew): for use by the Department of Watershed Management (DWM), Facilities Maintenance (FM), and E-911. This contract consists of providing maintenance and repair of engines and generators. This request seeks to increase contract funds and term through December 31, 2024. Awarded to Power and Energy Services, Inc. Amount Not To Exceed: $750,000.00.
Attachments: 1. Agenda Notes, 2. Change Order Request Forms

Purchasing Type: Change Order (CO)                               

Public Hearing:  YES      NO                                   Department: Purchasing & Contracting                                     

 

AGENDA ITEM:

Title

Commission District(s): All

CO - Change Order No. 2 to Contract No. 1228720 Engine and Generator Maintenance and Repair Services (Annual Contract with 2 Options to Renew): for use by the Department of Watershed Management (DWM), Facilities Maintenance (FM), and E-911. This contract consists of providing maintenance and repair of engines and generators. This request seeks to increase contract funds and term through December 31, 2024. Awarded to Power and Energy Services, Inc. Amount Not To Exceed: $750,000.00.

Body

 

Information Contact: Michelle Butler, Procurement Manager

Phone Number: (404) 687-3581

 

PURPOSE:

Awarded by the BOC on September 22, 2020, for an amount not to exceed $753,370.00. On September 28, 2021, the BOC approved the 1st renewal for an amount not to exceed $630,000.00. On August 2, 2022, the BOC approved the 2nd renewal for an amount not to exceed $1,150,000.00.  On August 8, 2023, the BOC approved Change Order No. 1 to add E-911 and increase the contract term and funds for an amount not to exceed $540,000.00. This contract consists of providing maintenance and repair of engines and generators. This request seeks to increase contract funds and term through December 31, 2024.

 

RECOMMENDATION:

Recommended Action

Recommend approval of Change Order No. 2 with:

 

Power and Energy Services, Inc., 1781 Westfork Street, Suite 108, Lithia Springs, GA 30122

 

Amount Not To Exceed: $750,000.00

 

ADDITIONAL INFORMATION:

1. Contract Effective Date:                                          September 22, 2020

2. Contract Expiration Date:                                          December 31, 2023

3. Amount Spent To Date:                                          $854,348.24 - Total

                                                                                                         $215,792.54 - Initial

                                                                                                         $396,550.57 - 1st Renewal

                                                                                                         $201,672.94 - 2nd Renewal

                                                                                                         $40,332.19 - CO1

4. Funding:                                                                                    $350,000.00 - Enterprise - Operating (DWM)

                                                                                                         $400,000.00 - General Operating (FM)

$0.00 - Operating - Fund 215 (E-911)