Purchasing Type: Change Order (CO)
Public Hearing: YES ☐ NO ☒ Department: Purchasing & Contracting
AGENDA ITEM:
Title
Commission District(s): All
CO - Change Order No. 3 to Contract No. 11-902259 for Tax Filing and Wage Deduction Services (Multiyear Contract): for use by the Department of Finance-Risk Management. This contract consists of filing payroll taxes, W-2 forms, 1099 forms and administering voluntary wage garnishments and deductions. Awarded to ADP, Inc. Amount Not To Exceed: $137,000.00.
Body
Information Contact: Talisa Clark, CPPO
Phone Number: (404) 687-2797
PURPOSE:
Awarded by the BOC on July 12, 2011 for an amount not to exceed $240,671.05. On May 14, 2014, the BOC approved Change Order No. 1 to increase the contract for an amount not to exceed $47,836.00 to provide for software license and implementation of IPay services that allows employees to make changes to their W4 information, access payroll advices and W2 statements in an online secure environment. On October 11, 2016, the BOC approved Change Order No. 2 to increase the contract for an amount not to exceed $344,923.10 to add Affordable Care Act (ACA) compliance services as required by the Federal government. This request is to increase funding and to extend the contract term for six (6) months to assess evolving operational needs related to ACA Reporting and Compliance.
RECOMMENDATION:
Recommended Action
Recommend approval of Change Order No. 3 to increase the contract amount and extend the contract term to June 30, 2018 with:
ADP, Inc., 5800 Windward Parkway, Alpharetta, GA 30005
Amount Not To Exceed: $137,000.00
and authorize the Chief Executive Officer to execute the change order and all associated documents.
ADDITIONAL INFORMATION:
1. Contract Effective Date: July 12, 2011
2. Contract Expiration Date: December 31, 2017
3. Amount Spent To Date: $366,320.73
4. Funding: General - Operating (Finance-Risk Management)