Purchasing Type: Change Order (CO)
Public Hearing: YES ☐ NO ☒ Department: Purchasing & Contracting
AGENDA ITEM:
Title
Commission District(s): ALL
CO - Change Order No. 2 to Contract 1325124 and Change Order No. 1 to Contracts 1325126 and 1325127 Landscape Maintenance Services for Public Grounds (Annual Contract with 2 Options to Renew): for use by the Departments of Facilities Management and Public Works - Sanitation. These contracts consist of providing landscape maintenance services for public grounds. This request is to increase the contract funds to continue with the provision of services. Awarded to: Artscape, Inc., The Simmons Group, and Let Us Love Your Lawn. Total Amount Not To Exceed $254,165.00.
Body
Information Contact: Michelle Butler, CPPO, Procurement Manager
Phone Number: (404) 687-3581
PURPOSE:
Awarded by the BOC on March 14, 2023, to three (3) vendors for a total amount not to exceed $681,800.00. On July 18, 2023, the BOC approved Change Order No.1 to Contract No. 1325124 for an amount not to exceed $14,400.00 to add four (4) new site locations. These contracts consist of, but is not limited to, landscape ground maintenance such as: mowing; line trimming; edging; aerating; de-thatching; litter and debris removal; fertilizer and lime application; tree and shrub maintenance such as pruning and selective removal; weed and exotic pest/plant removal; insect/disease control; herbicide application (pre and post emergence); watering; minor planting operations such as: bedding plants and a limited number of trees and shrubs; pressure cleaning; irrigation maintenance and repair; mulching; maintenance and minor repair; soil tests; and site clean-up. This request is to increase funding to all three (3) contracts to continue services for the remainder of the year and to add the South DeKalb Animal Shelter project.
RECOMMENDATION:
Recommended Action
Recommend approval of Change Orders with:
Artscape, Inc., 2364 Dogwood Dr., Conyers, GA 30013
Item Nos.: 1, 2-12, 13-22d, 23-30 and sites: 727 Camp Road, 727A Camp Road, 729B Camp Road and 3621A Camp Way.
Notes: LSBE-MSA Firm
LSBE participation: 15%
Estimated Amount: $50,000.00
Item Nos.: 31-41, 42-49a, 50-56, 57-84 and 85-95
The Simmons Group, LLC, 5977 Valley Green Rd., Lithonia, GA 30058
Notes: LSBE-DeKalb Firm
LSBE Participation: 20%
Estimated Amount: $70,000.00
Item Nos.: 96-97, 99-100 and 106-107, South DeKalb Animal Shelter
Let Us Love Your Lawn, Inc., 714 Rock Chapel Rd., Lithonia, GA 30058
Note: LSBE-DeKalb Firm
Estimated Amount: $134,165.00
Total Amount Not To Exceed: $254,165.00
ADDITIONAL INFORMATION:
1. Contract Effective Date: March 14, 2023
2. Contract Expiration Date: March 31, 2024
3. Amount Spent To Date: $453,998.25
4. Funding: General - Operating (FM)