SUBSTITUTE
Purchasing Type: Change Order (CO)
Public Hearing: YES ☐ NO ☒ Department: Purchasing & Contracting
AGENDA ITEM:
Title
Commission District(s): ALL
O - Change Order No. 2 to Contract No. 1384963 and Change Order No. I to Contract Nos.: 1384581 and 1384955 On Call Heating Ventilation and Air Conditioning (HY AC) (Annual Contract with 2 Options to Renew). For use by the Departments of Facilities Management (FM), Recreation, Parks and Cultural Affairs (RPCA), Watershed Management (DWM) and Fire Rescue (FR) to provide on-call HV AC services. Seeking contract funds increase and SP LOST II allocation of funds. Awarded to B& W Mechanical Contractors, Inc., Galgon HY AC Mechanical Services, Inc. and Mann Mechanical Company. LLC.: Total Amount Not To Exceed: $1,458,043.70.
Body
Information Contact: Michelle Butler, Chief Procurement Officer
Phone Number: (404) 687-3581
PURPOSE:
Awarded by the BOC on July 23, 2024 to three (3) vendors for a total amount not to exceed $3,625,046.00. On July 22, 2025, the BOC approved the first renewal option for an amount not to exceed $3,025,000.00. These contracts consist of providing on-call HY AC services for County-owned properties. This request seeks to increase the contract funds. This increase is to cover required services for the Fire Rescue Department during the current term to meet depm1mental needs and to allocate SPLOST II funding for replacement or repair of systems at the following Health Facilities: North DeKalb Comprehensive Health Center, East DeKalb Health Center, EL Richardson Health Building, TO Vinson Health Center, DeKalb Crisis Center, Kirkwood Mental Health, Fox Recovery and Clifton Springs Health Center.
RECOMMENDATION:
Recommended Action
Recommend approval of Change Orders with:
B& W Mechanical Contractors, Inc., 1940 Riverside Parkway, Lawrenceville, GA 30043
Note: LSBE Participation: 20%
Estimated Amount: $571,356.80
Galgon HY AC Mechanical Services, Inc., 1800 MacA11hur Blvd., N. W Atlanta, GA 30318
Note: LSBE Pm1icipation: 20%
Estimated Amount: $151,763.70.
Note: LSBE Participation: 20%
Estimated Amount: $151,763.70
Mann Mechanical Company, LLC., 5370 Truman Drive Suite K, Decatur, GA 30035
Note: LSBE Participation: 45%
Estimated Amount: $734,923.20
Total Amount Not To Exceed: $1,458,043.70
and authorize the Chief Executive Officer to execute the change order and all associated documents
ADDITIONAL INFORMATION:
1. Contract Effective Date: July 31, 2024
3. Contract Expiration Date: July 31, 2026
4. Amount Spent To Date: $3,560,452.21
2,226,860.97 - Contract I 38458 I
$ 550,980.89 -Contract I 384963
$ 782,610.35-Contract 1384955
5. Funding: $300,000.00 - Fire Fund 270 (FR)
$1,158,043.70 - SPLOST II (Category D2)(FM)