File #: 2025-0302    Version: 1 Name:
Type: Resolution Status: Action
File created: 2/19/2025 In control: Board of Commissioners
On agenda: 4/22/2025 Final action: 4/22/2025
Title: Commission District(s): 3 CO -Change Order No. 2 to Contract No. 1130987 Maintenance of Sugar Creek Golf Course (Annual Contract with 4 Options to Renew): for use by the Department of Recreation, Parks and Cultural Affairs (RPCA). This contract consists of maintaining the golf course grounds and facilities. This request seeks to ratify a previously provided contract term increase. This request also seeks to increase the contract funds and term through March 31, 2026. Awarded to Cypress Golf Management, LLC dba Cypress Golf Course Services. Amount Not To Exceed: $780,000.
Attachments: 1. AGENDA NOTES, 2. 2025-0302 - UD Change Order Request

Purchasing Type: Change Order (CO)                               

Public Hearing:  YES ☐     NO ☒                                  Department: Purchasing & Contracting                                     

 

AGENDA ITEM:

Title

Commission District(s): 3

CO -Change Order No. 2 to Contract No. 1130987 Maintenance of Sugar Creek Golf Course (Annual Contract with 4 Options to Renew): for use by the Department of Recreation, Parks and Cultural Affairs (RPCA). This contract consists of maintaining the golf course grounds and facilities.  This request seeks to ratify a previously provided contract term increase. This request also seeks to increase the contract funds and term through March 31, 2026. Awarded to Cypress Golf Management, LLC dba Cypress Golf Course Services. Amount Not To Exceed: $780,000.

Body

 

Information Contact: Michelle Butler, Chief Procurement Officer

Phone Number: (404) 687-3581

 

PURPOSE:

Awarded by the BOC on February 12, 2019, for an amount not to exceed $712,235.00. On March 10, 2020, the BOC approved the 1st renewal for an amount not to exceed $712,235.00. On March 23, 2021, the BOC approved the 2nd renewal for an amount not to exceed $712,235.00. On March 22, 2022, the BOC approved the 3rd renewal for amount not to exceed $712,235.00. On February 28, 2023, the BOC approved the 4th renewal option with cost increases due to increased scope of work to address poor drainage issues occurring due to heavy rainfall for an amount not to exceed $894,739.42. On April 9, 2024, the BOC approved Change Order No. 1 ratifying a contract term increase, effective as of April 1, 2024, and increased contract funds and term through March 31, 2025 for an amount not to exceed $780,000.00. This contract consists of maintenance of the golf course grounds and facilities. This request seeks to ratify a previously provided contract term increase. This request also seeks to increase the contract funds and term through March 31, 2026.

 

RECOMMENDATION:

Recommended Action

Recommend approval of Change Order No. 2 with:

 

Cypress Golf Management, LLC dba Cypress Golf Services, 235 Apollo Beach Blvd., #422, Apollo Beach, FL  33572

 

Amount Not To Exceed: $780,000.00

 

and authorize the Chief Executive Officer to execute the change order and all associated documents.

 

ADDITIONAL INFORMATION:

1. LSBE Participation:                                                               20%

2. Contract Effective Date:                                                               February 12, 2019

3. Contract Expiration Date:                                                               April 30, 2025

4. Amount Spent To Date:                                                               $4,270,028.19

                                                                                                                              $   656,040.98 - Initial

                                                                                                                              $   733,850.00 - 1st Renewal

                                                                                                                              $   722,900.00 - 2nd Renewal

                                                                                                                              $   731,120.00 - 3rd Renewal

                                                                                                                              $1,426,117.21 - 4th Renewal

5. Funding:                                                                                                         General (RPCA)