Purchasing Type: Change Order (CO)
Public Hearing: YES ☐ NO ☒ Department: Purchasing & Contracting
AGENDA ITEM:
Title
Commission District(s): All
CO - Change Order No. 1 to Contract No. 2000672 Maintenance and Support of the County’s Audio-Visual Equipment (Sole Source). For use by the Department of Innovation and Technology (DoIT) to obtain the three (3)-year purchase of maintenance and support services of audio/video software and equipment used in the County’s courtrooms and conference rooms. Seeking increase in contract funds and term through December 31, 2029. Awarded to BIS (Business Information Systems) Digital, Inc: Amount Not to Exceed: $1,037,972.30.
Body
Information Contact: Michelle Butler, Chief Procurement Officer
Phone Number: (404) 687-3581
PURPOSE:
Approved by the BOC on February 26, 2026, for an amount not to exceed: $266,581.23. This contract consists of the maintenance and support of audio/video software and equipment located at the Juvenile, State, Magistrate, Facilities, and Probate courtrooms. This request seeks to increase the contract’s term through December 31, 2029, and funds for the three (3)-year purchase of maintenance and support services of all audio/video software and equipment located at the DeKalb Courthouse, the Sam's Street building, and Maloof Auditorium. Failure to approve this request would result in extended downtime, productivity loss, lack of software support and loss of functionality such as inoperable audio and video equipment.
RECOMMENDATION:
Recommended Action
Recommend approval of Change Order No. 1 with:
BIS (Business Information Systems) Digital, Inc., 1350 NE 56th Street, Suite 300, Fort
Lauderdale, FL 33334
Amount Not to Exceed: $1,037,972.30
ADDITIONAL INFORMATION:
1. Contract Effective Date: February 26, 2026
2. Contract Expiration Date: December 31, 2026
3. Amount Spent To Date: $133,027.83
4. Funding: General - Operating (DoIT)