Purchasing Type: Change Order (CO)
Public Hearing: YES ☐ NO ☒ Department: Purchasing & Contracting
AGENDA ITEM:
Title
Commission District(s): ALL
CO - Change Order No. 1 to Contract Nos.: 1284154, 1284156, 1284155, 1284157, and 1284158 Lubricants (Annual Contract with 2 Options to Renew): for use by Public Works-Fleet Management (Fleet) and the Department of Watershed Management (DWM). These contracts consist of the purchase of lubricants (motor oil, hydraulic fluids, transmission fluids, etc.) used for County vehicles and on-site equipment. This request seeks to increase the contract term through July 31, 2025, using remaining renewal funds. Awarded to Dilmar Oil Co.; The McPherson Companies, Inc.; Lubrication Engineers, Inc.; Taylor Enterprises, Inc.; and Cadence Petroleum. CONTRACT TERM INCREASE ONLY
Body
Information Contact: Michelle Butler, Chief Procurement Officer
Phone Number: (404) 687-3581
PURPOSE:
Awarded by the BOC, on March 8, 2022, to five (5) vendors for a total amount not to exceed $690,000.00. On February 16, 2023, the BOC exercised the 1st renewal option with all five (5) vendors in a total amount not to exceed $925,000.00. On March 12, 2024, the BOC exercised the 2nd renewal option with all five (5) vendors in a total amount not to exceed $700,000.00 and to allow for the transfer of funds between the contracts based on the needs of the County. These contracts consist of the purchase of lubricants (motor oil, hydraulic fluids, transmission fluids, etc.) used for County vehicles and on-site equipment. This request seeks to increase the contract term through July 31, 2025, using remaining renewal funds. A new solicitation is forthcoming.
RECOMMENDATION:
Recommended Action
Recommend approval of Change Order No. 1 with:
Dilmar Oil Company, Inc. 1951 W. Darlington St., Florence, SC 29501
Estimated Amount: $0.00
The McPherson Companies, Inc., 5051 Cardinal St., Trussville, AL 35173
Estimated Amount: $0.00
Lubrication Engineers, Inc., 1919 E. Tulsa, Wichita, KS 67216
Estimated Amount: $0.00
Taylor Enterprises, Inc., 1166 Logan Cir., NW, Atlanta, GA 30318
Estimated Amount: $0.00
Cadence Petroleum, 701 McDowell Rd., Asheboro, NC 27205
Estimated Amount: $0.00
ADDITIONAL INFORMATION:
1. Contract Effective Date: March 8, 2022
2. Contract Expiration Date: March 31, 2025
3. Amount Spent to Date: $1,658,960.18
$595,357.91-Initial
$457,311.10-1st Renewal
$606,291.17-2nd Renewal
4. Funding: Vehicle Maintenance (Fleet Management)
General Operating (DWM)