Purchasing Type: Change Order (CO)
Public Hearing: YES ☐ NO ☒ Department: Purchasing & Contracting
AGENDA ITEM:
Title
Commission District(s): All
CO - Change Order No. 2 to Contract Nos. 1220544, 1220549, and 1220262 Stormwater Pipe Repair Using Chemical Liners (Multiyear Contract): for use by Public Works -Roads & Drainage (R&D). These contracts consist of relining the storm drainage system using chemical liners on County easements and rights-of-way. This request is to increase the contract amounts and contract terms through December 31, 2025. Awarded to Inland Pipe Rehabilitation (IPR) dba IPR Southeast, LLC, Inliner Solutions, LLC, and Metals & Materials Engineers, LLC. Total Amount Not to Exceed: $179,300.49.
Body
Information Contact: Michelle Butler, Chief Procurement Officer
Phone Number: (404) 687-3581
PURPOSE:
Awarded by the BOC on April 14, 2020, to three (3) vendors for an amount not to exceed $2,500,000.00. On November 8, 2023, the BOC approved Change Order No. 1 for an amount not to exceed $1,000,000.00, to increase the contract funds and term through December 31, 2024. These contracts consist of relining the storm drainage system using chemical liners on County easements and rights-of-way. This request seeks to terminate Contract No. 1220544 with Inland Pipe Rehabilitation (IPR) dba IPR Southeast, LLC. IPR advised they will not continue providing contracted services as a result of their recent internal realignment. IPR elected not to execute Amendment No. 1 agreement to the contract, which was the result of a Change Order No. 1, approved by the BOC on November 8, 2023. R&D request IPR’s contract budget be
transferred to the remaining two (2) contracts, herein, to continue providing subsequent additional services.
This request also seeks to transfer $500,000.00 from Contract No. 1220544 with IPR to Contract No. 1220262 with Metals & Materials Engineers, LLC (MME) and $238,275.00 from Contract No. 1220544 with IPR to Contract No. 1220549 with Inliner Solutions, LLC (Inliner). Additionally, it requests an increase of $179,300.49 in funds for Contract No. 1220549 with Inliner. These adjustments are necessary to account for inflation and rising costs of raw materials, supplies, and labor. The request also includes an extension of the contract terms for both MME and Inliner through December 31, 2025. This extension will enable the contractors to continue relining storm drainage systems with chemical liners on County easements and rights-of-way and accommodate the processing timeline for a new solicitation.
RECOMMENDATION:
Recommended Action
Recommend approval of Change Order No. 2 with:
Metals & Materials Engineers, LLC, 1669 Litton Drive, Stone Mountain, GA 30083
Notes: LSBE-DeKalb Firm with 20% LSBE Participation
Increase Estimated Amount: $500,000.00
Inliner Solutions, LLC, 1902 Tucker Industrial Road, Tucker, GA 30084
Note: LSBE Participation: 20%
Increase Estimated Amount: $417,575.49
Inland Pipe Rehabilitation (IPR) dba IPR Southeast, LLC, 1510 Klondike Road, Suite 400, Conyers, GA 30094
Note: LSBE Participation: 20.5%
Decrease Estimated Amount -$738,275.00
and authorize the Chief Executive Officer to execute the change order and all associated
documents.
ADDITIONAL INFORMATION:
1. Contract Effective Date: June 15, 2021 - CPA 1220262
November 14, 2021 - CPA 1220544
December 31, 2021 - CPA 1220549
2. Contract Expiration Date: December 31, 2024
3. Amount Spent to date: $808,545.84
4. Funding: Stormwater Management Operating (R&D)