Purchasing Type: Change Order (CO)
Public Hearing: YES ☐ NO ☒ Department: Purchasing & Contracting
AGENDA ITEM:
Title
Commission District(s): ALL
CO - Change Order No. 3 to Contract No. 1361554 Commercial Mover to Transport Voting Equipment and Materials (Emergency): for use by the Department of Voter Registration and Elections (VRE). This contract consists of renting 26-foot lift-gate trucks and other vehicles to transport election equipment and materials to polling sites for the 2026 Gubernatorial/Midterm election cycle. This request seeks approval to ratify previously provided contract term increase. This request also seeks approval to increase the contract amount and term through December 31, 2026, to continue services for the 2026 election cycles. Awarded to: Ryder Transportation Services, Inc. Amount Not To Exceed: $45,000.00.
Body
Information Contact: Michelle Butler, Chief Procurement Officer
Phone Number: (404) 687-3581
PURPOSE:
On October 8, 2024, the BOC approved Change Order No. 1 Emergency Purchase for an amount not to exceed $130,000.00. On January 14, 2025, the BOC Approved Change Order No. 2 to ratify previously provided forty-five (45) day contract term increase, effective January 1, 2025. This request also sought approval to increase the contract term through December 31, 2025, to continue services for the election cycles. This contract consists of renting 26-foot lift-gate trucks and other vehicles specifically to transport voting equipment and materials to various polling sites for the 2026 Gubernatorial/Midterm election cycles to supplement delivery and pick up activities. These resources are essential to maintaining uninterrupted elections operations, mitigating logistical risk, and ensuring timely and secure deployment of voting equipment countywide. This request seeks approval to ratify previously provided contract term increase. This request also seeks approval to increase the contract funds and contract term through December 31, 2026, to continue services for the 2026 election cycle.
RECOMMENDATION:
Recommended Action
Recommend approval of Change Order No. 3 with:
Ryder Transportation Services, Inc. 1881 Mountain Industrial Blvd., Tucker, GA 30084
Amount Not To Exceed: $45,000.00
ADDITIONAL INFORMATION:
1. Contract Effective Date: February 12, 2024
2. Contract Expiration Date: March 31, 2026
3. Amount Spent To Date: $90,779.04
4. Funding General - (VRE)