Purchasing Type: Change Order (CO)
Public Hearing: YES ☐ NO ☒ Department: Purchasing & Contracting
AGENDA ITEM:
Title
Commission District(s): All
CO - Change Order No. 2 to Contract No. 1363096 Cooperative Agreement for Public Sector and Education Software Solutions with Related Services (Sourcewell Contract No. 090320-KON): for use by Departments of Planning & Sustainability (P&S) and Property Appraisal & Assessment (Property Appraisal). This contract consists of backfile scanning and document digitization services. This request seeks to ratify a previously provided sixty (60) day term increase. This request also seeks to add the Department of Geographic Information Systems (GIS) as a user and to increase the funds and contract term through December 31, 2025. Awarded to Konica Minolta Business Solutions USA, Inc. Amount Not To Exceed: $237,413.00.
Body
Information Contact: Michelle Butler, Chief Procurement Officer
Phone Number: (404) 687-3581
PURPOSE:
Awarded by the BOC on August 22, 2023, for use by Property Appraisal for an amount not to exceed $300,000.00. On May 14, 2024, the BOC approved Change Order No. 1 to add P&S as a user department and add funds for an amount not to exceed $129,000.00. This contract consists of backfile scanning and document digitization services. This request seeks to ratify a previously provided sixty (60) day term increase. This request seeks to add the GIS as a user and to increase the contract funds and contract term through December 31, 2025.
RECOMMENDATION:
Recommended Action
Recommend approval of Change Order No. 2 with:
Konica Minolta Business Solutions USA, Inc., 1595 Spring Hill Road, Suite 410, Vienna, VA 22102
Amount Not To Exceed: $237,413.00
ADDITIONAL INFORMATION:
1. Contract Effective Date: August 22, 2023
2. Contract Expiration Date: January 1, 2025
3. Amount Spent to Date: $130,394.25
4. Funding: $237,413.00 - General - Operating (GIS)
$0.00 - General - Operating (Property Appraisal)
$0.00 - General - Operating (P&S)