Purchasing Type: Change Order (CO)
Public Hearing: YES ☐ NO ☒ Department: Purchasing & Contracting
AGENDA ITEM:
Title
Commission District(s): ALL
CO - Change Order No. 3 to Contract No. 1325124 and Change Order No. 2 to Contract Nos.: 1325126 and 1325127 Landscape Maintenance Services for Public Grounds (Annual Contract with 2 Options to Renew): for use by the Departments of Facilities Management and Public Works - Sanitation. These contracts consist of providing landscape maintenance services for public grounds. This request is to increase funds to all three (3) contracts to continue services through the existing contract term. Awarded to: Artscape, Inc., The Simmons Group, and Let Us Love Your Lawn. Total Amount Not To Exceed: $433,332.00.
Body
Information Contact: Michelle Butler, Chief Procurement Officer
Phone Number: (404) 687-3581
PURPOSE:
Awarded by the BOC, on March 14, 2023, to three (3) vendors for a total amount not to exceed $681,800.00. On July 18, 2023, the BOC approved Change Order No. 1 to Contract No. 1325124 to add four (4) new site locations in an amount not to exceed $14,400.00. On October 10, 2023 the BOC approved Change Order No. 2 to Contract No. 1325124 and Change Order No. 1 to Contract Nos.: 1325126 and 1325127 to continue with the provision of services for the remainder of the year and to add the South DeKalb Animal Shelter project. These contracts consist of, but is not limited to, landscape ground maintenance such as: mowing; line trimming; edging; aerating; de-thatching; litter and debris removal; fertilizer and lime application; tree and shrub maintenance such as pruning and selective removal; weed and exotic pest/plant removal; insect/disease control; herbicide application (pre and post emergence); watering; minor planting operations such as: bedding plants and a limited number of trees and shrubs; pressure cleaning; irrigation maintenance and repair; mulching; maintenance and minor repair; soil tests; and site clean-up.
This request is to increase funds to all three (3) contracts to continue services for the remainder of the contract term.
RECOMMENDATION:
Recommended Action
Recommend approval of change orders with:
Item Nos.: 1, 2-12, 13-22d, 23-30 and sites: 727 Camp Road, 727A Camp Road, 729B Camp Road and 3621A Camp Way
Artscape, Inc., 2364 Dogwood Dr., Conyers, GA 30013
Notes: LSBE-MSA Firm
Additional LSBE Participation: 15%
Estimated Amount: $60,000.00
Item Nos.: 31-41, 42-49a, 50-56, 57-84 and 85-95
The Simmons Group, LLC, 5977 Valley Green Rd., Lithonia, GA 30058
Notes: LSBE-DeKalb Firm
Additional LSBE Participation: 20%
Estimated Amount: $75,000.00
Item Nos.: 96-97, 99-100 and 106-107, South DeKalb Animal Shelter
Let Us Love Your Lawn, Inc., 714 Rock Chapel Rd., Lithonia, GA 30058
Note: LSBE-DeKalb Firm
Estimated Amount: $298,332.00
Total Amount Not To Exceed: $433,332.00
ADDITIONAL INFORMATION:
1. Contract Effective Date: March 14, 2023
2. Contract Expiration Date: March 31, 2024
3. Amount Spent To Date: $901,537.68
4. Funding: General - Operating (FM)