Purchasing Type: Change Order (CO)
Public Hearing: YES ☐ NO ☒ Department: Purchasing & Contracting
AGENDA ITEM:
Title
Commission District(s): ALL
CO - Change Order No. 3 to Contract Nos.: 1213631, 1213634, and 1213635 for Commercial Janitorial Services (Multiyear Contract): for use by the Department of Facilities Management: This contract consists of the development, management and monitoring of high quality commercial janitorial/cleaning/custodial services and Day Porters at various County facilities. Awarded to: Building Maintenance Services (BMS), Cleanstar National, Inc. and A-Action Janitorial Services. Total Amount Not To Exceed: $2,247,380.02.
Body
Information Contact: Cathryn G. Horner, Chief Procurement Officer
Phone Number: (404) 371-6334
PURPOSE:
Awarded by the BOC on May 26, 2020 for a total annual amount not to exceed $4,136,779.92. On August 24, 2021, the BOC approved Change Order No. 1 for an amount to exceed $2,566,122.81 to cover the cost of additional services and sites that were added as a result of the COVID-19 pandemic. On December 14, 2021, the BOC approved Change Order No. 2 to contract no. 1213634 for an amount not to exceed $1,111,948.36 for services added to several high-traffic sites, as a result of the COVID-19 pandemic and added day porters needed to ensure that all of the courthouses, courtrooms, and court administrative offices were disinfected and cleaned throughout the day. These contracts consists of the development, management and monitoring of high quality commercial janitorial/cleaning/custodial services and Day Porters at various County facilities. Contractors shall furnish all janitorial services, including but not limited to labor, materials, cleaning supplies, restroom supplies (soap, toilet seat covers, hygiene bags, toilet tissue, paper towels, etc.) and any other supplies necessary to provide the highest quality of commercial janitorial services. Contractors shall also furnish all materials, tools, machinery, apparatus, equipment, technical knowledge, expertise, management, labor, service and all things needed to provide a comprehensive floor care program in County buildings. Although this contract was awarded as a multiyear contract, per the terms of the contracts, funds will be added to the contracts yearly. This request is to add additional funds to cover monthly janitorial services through FY2022.
RECOMMENDATION:
Recommended Action
Recommend approval of Change Order No. 3 with:
Item Nos.: 3, 4, 7, 8, 10, 11, 16, 29, 33, 35, 37, 40, 43-52, 55-57 and 61, Salem Panola Library, Stonecrest Library and Northlake Library
Building Maintenance Services, Inc., 1955 Vaughn Road, Suite 105, Kennesaw, GA 30144
Note: LSBE Participation: 20%
Estimated Amount: $1,226,735.10
Item Nos.: 1, 2, 5, 6, 12, 30, 38, 39, 41, 53, 59 and 62
Cleanstar National, Inc., 1690 Enterprise Way, Suite B, Marietta, GA 30067
Note: LSBE Participation: 20%
Estimated Amount: $866,835.71
Item Nos.: 13-15, 17-28, 31, 32, 34 and 36, Mason Mill Recreation Center, Midway Recreation Center, NH Scott Recreation Center, Little Creek Horse Park and East Shop
A-Action Janitorial Service, Inc., 6607 Tribble Street, Lithonia, GA 30058
Note: LSBE-DeKalb Firm
Estimated Amount: $153,809.21
Total Amount Not To Exceed: $2,247,380.02
and authorize the Chief Executive Officer to execute the change orders and all associated documents.
ADDITIONAL INFORMATION:
1. Contract Effective Date: May 26, 2020
2. Contract Expiration Date: December 31, 2024
3. Amount Spent To Date: $5,997,969.59
4. Funding: General Operating (FM)