Purchasing Type: Change Order (CO)
Public Hearing: YES ☐ NO ☒ Department: Purchasing & Contracting
AGENDA ITEM:
Title
Commission District(s): All
CO - Change Order No. 3 to Contract No. 1251271 Uninterruptible Power Supply (UPS) Systems (Annual Contract with 2 Options to Renew): for use by the Department of Facilities Management (FM). This contract consists of providing preventive maintenance services for UPS systems. This request seeks to ratify a previously provided contract term increase. This request also seeks to increase the contract term through June 30, 2026. Awarded to: AC & DC Power Technologies LLC. CONTRACT TERM INCREASE ONLY
Body
Information Contact: Michelle Butler, Chief Procurement Officer
Phone Number: (404) 687-3581
PURPOSE:
Awarded by the BOC on April 27, 2021, to two vendors for a total amount not to exceed $175,000.00. On April 26, 2022, the BOC approved the 1st renewal option for a total amount not to exceed $175,000.00. On April 25, 2023, the BOC approved the 2nd renewal option for Contract No. 1251271 for an amount not to exceed $175,000.00. On April 23, 2024, the BOC approved Change Order No. 1 for Contract No. 1251271 to extend the contract term through December 31, 2024 for an amount not to exceed $30,000.00. On January 14, 2025, the BOC approved Change Order No. 2 extending the contract through December 31, 2025 and adding funds for an amount not to exceed $425,000.00. This contract consists of providing preventive maintenance, repair, emergency and upgrade services for the UPS systems. This request seeks to ratify a previously provided contract term increase. This request also seeks to increase the contract term through June 30, 2026, to allow time for the completion of the current procurement process. This contract ensures that the generators utilized for 911 services are functioning without interruption.
RECOMMENDATION:
Recommended Action
Recommend approval of Change Order No. 3 with:
AC & DC Power Technologies LLC, 5195 Southridge Parkway, College Park, GA 30349
and authorize the Chief Executive Officer to execute the change order and all associated documents.
ADDITIONAL INFORMATION:
1. Contract Effective Date: April 27, 2021
2. Contract Expiration Date: March 31, 2026
3. Amount Spent To Date: $253,101.95
$ 70,124.51 - Initial
$ 41,145.89 - 1st Renewal
$141,831.55 - 2nd Renewal