Purchasing Type: Renewal (REN)
Public Hearing: YES ☐ NO ☒ Department: Purchasing & Contracting
AGENDA ITEM:
Title
Commission District(s): All
REN - Landscape Maintenance Services - Public Grounds and Parks (Annual Contract - 2nd Renewal of 2 Options to Renew): Contract Nos: 1149305, 1149307 and 1149282 for use by Recreation, Parks and Cultural Affairs (RPCA), Facilities Management (FM), Public Works Sanitation-Beautification and Watershed Management (DWM). These contracts consist of various landscape maintenance services for County sites. Awarded to: Art-scape, Inc., MJ Lawn & Maintenance Services, Inc. and The Simmons Group, LLC. Total Amount Not To Exceed: $2,104,930.80.
Body
Information Contact: Cathryn G. Horner, Interim Director
Phone Number: (404) 371-6334
PURPOSE:
Awarded by the BOC on February 26, 2019 for an amount not to exceed $1,515,486.25. On March 10, 2020, the BOC approved the 1st renewal for an amount not to exceed $2,059,930.80. These contracts consist of providing various landscape, clean-up and emergency services within the County by various zones for parks, public grounds and special events. Services may include mowing, blowing, edging, string trimming, herbicide, aeration, dethatching, fertilizer and lime application, landscape maintenance, installation of annuals, nature trails/naturalized areas, tree and shrub maintenance, weed and exotic pest plant removal, insect/disease control, irrigation maintenance, mulching, soil tests, site cleanup, litter pickup/trash removal and ice/snow removal. This is an on-call service contract utilized by various County departments. A multi-award by group/zone was the most advantageous to the County to ensure overall cost savings to provide timely and efficient delivery of services. County departments need are similar; however, the usage is specific to their respective operations. Each user department shall administer necessary services to ensure effective contract management which include the utilization and availability of the lowest cost vendors, County inspection of work completed, and payment of invoices. Categories I-V are for additional services that will be assigned as needed to the awarded vendors within their awarded zones. This request is to exercise the 2nd and final renewal option
RECOMMENDATION:
Recommended Action
Recommend approval to exercise the 2nd renewal option through March 31, 2022 with:
Site ID Nos.: 16-31, 32-41, 42-50, 60, 88-90, 93-100, 104, 259-286, and 287-298 Code Enforcement Bldg., East Collection Lot, North Transfer Station, Seminole Landfill, Green Energy Facility, Renewable Fuel Facility, Category I, II, III, IV, V,
Art-scape, Inc., 2364 Dogwood Drive, Conyers, GA 30013
Note: LSBE Participation: 20%
Estimated Amount: $1,063,262.80
Site ID Nos.: 14, 91, 103, 105-112, 114-116, 119-121, 123-127, 129, 131-135, 138-143, 146, 147b, 148-149, 152, Windsor Court, Barkside, Belvedere, PATH, Margaret Harris, 963 Scott Circle, Category I, II, III, IV & V, and Item Nos.: 287-298.
M.J. Lawn & Maintenance Services, Inc., 5036 Klondike Road, Stonecrest, GA 30038
Note: LSBE Participation: 20%
Estimated Amount: $921,668.00
Site ID Nos.: 51-59, 61-63, 64-71, 72-78, Category I, II, III, IV, V and Item Nos.: 287-298
The Simmons Group, LLC, 5977 Valley Green Road, Lithonia, GA 30058
Note: LSBE Participation: 20%
Estimated Amount: $120,000.00
Total Amount Not To Exceed: $2,104,930.80
ADDITIONAL INFORMATION:
1. Contract Effective Date: February 26, 2019
2. Contract Expiration Date: March 31, 2021
3. Amount Spent To Date: $2,892,224.78
$1,265,480.00 - Initial
$1,626,744.78 - 1st Renewal
4. Funding: $2,104,930.80
$919,120.80 General Operating (RPCA)
$595,000.00 General Operating (FM)
$ 90,810.00 Enterprise (PW-Sanitation/Beautification)
$500,000.00 Enterprise (DWM)