Purchasing Type: Change Order (CO) Action Type: Resolution
Public Hearing: YES ☐ NO ☒ Department: Purchasing & Contracting
AGENDA ITEM:
Title
Commission District(s): All
CO Change Order No. 7 to Contract No. 10-902075 for Software Licenses, Implementation Services, Integration Services, and Training for Comprehensive Property Tax Billing and Collections System Upgrade (iasWorld) (Sole Source): for use by the Department of Innovation and Technology (IT) - Time extension to April 30, 2018
Body
Commission District(s): All
Information Contact: Talisa Clark, CPPO
Phone Number: (404) 687-2797
PURPOSE:
Awarded by the BOC on August 10, 2010 for an amount not to exceed $2,712,500.00. Change Order No. 1 was approved on October 27, 2010 to modify the contract to include the option to purchase additional software. Change Order No. 2 was approved on October 25, 2011 to modify the contract to include the option to purchase additional software upgrades and implementation services. Change Order No. 3 was approved by the BOC on October 25, 2011 to purchase additional software upgrades and implementation services for an amount not to exceed $1,801,630.00 and extend the contract term to April 30, 2014. Change Order No. 4 was approved by the BOC on May 13, 2014 to increase the contract amount not to exceed $106,000.00 for the County Property Tax Billing and Collections System and extend the contract term to April 30, 2015. Change Order No. 5 was approved by the BOC on March 24, 2015 to increase the contract amount not to exceed $50,000.00 and extend the contract term to April 30, 2016. Change Order No. 6 was approved by the BOC on March 22, 2016 to increase the contract amount not to exceed $50,000.00 and extend the contract term to April 30, 2017. This contract consists of Implementation Services, Integration Services, and Training for the upgrade to iasWorld. Additional time is needed to develop and implement a new GISias World Interface, as well as provide training and Go Live support.
RECOMMENDATION:
Recommended Action
Recommend approval of Change Order No. 7 to extend the contract term to April 30, 2018 with:
Tyler Technologies Inc., 4100 Miller-Valentine Court, Moraine, Ohio 45439
and authorize the Chief Executive Officer to execute the change order and all associated documents.
ADDITIONAL INFORMATION:
1. LSBE Participation: 19.99%
2. Contract Effective Date: August 10, 2010
3. Contract Expiration Date: April 30, 2017
4. Amount Spent to Date: $4,623,655.00
5. Funding: General - Operating (IT)