File #: 2024-0405    Version: 1 Name:
Type: Resolution Status: Action
File created: 3/11/2024 In control: Board of Commissioners
On agenda: 4/23/2024 Final action: 4/23/2024
Title: Commission District(s): ALL REN - Contract Nos.: 1290820, 1290739, 1290740, 1290816, and 1290742 Tire Services (2nd of 2 Options to Renew): for use by Public Works-Fleet Management. These contracts consist of outside repair services to include foam filled tires with installation. This request seeks to exercise the 2nd renewal option through May 31, 2025. This request also seeks to reserve the right to transfer funds between contracts based on County needs. Awarded to Southern Tire Mart, LLC, Setco, Inc., Atlanta Commercial Tire, Action Tire, Co., and Nextire Commercial, Inc. Total Amount Not To Exceed: $460,000.00.
Attachments: 1. Agenda Notes for 22-101478-Tire Services-2nd Renewal, 2. 2024-0405 Renewal Tire Services

Purchasing Type: Renewal (REN)                               

Public Hearing:  YES ☐     NO ☒                                  Department: Purchasing & Contracting                                     

 

AGENDA ITEM:

Title

Commission District(s): ALL

REN - Contract Nos.: 1290820, 1290739, 1290740, 1290816, and 1290742 Tire Services (2nd of 2 Options to Renew): for use by Public Works-Fleet Management. These contracts consist of outside repair services to include foam filled tires with installation. This request seeks to exercise the 2nd renewal option through May 31, 2025. This request also seeks to reserve the right to transfer funds between contracts based on County needs. Awarded to Southern Tire Mart, LLC, Setco, Inc., Atlanta Commercial Tire, Action Tire, Co., and Nextire Commercial, Inc. Total Amount Not To Exceed: $460,000.00.

Body

 

Information Contact: Michelle Butler, Chief Procurement Officer

Phone Number: (404) 687-3581

 

PURPOSE:

Awarded by the BOC on May 10, 2022 for an amount not to exceed $460,000.00.  On March 14, 2023, the BOC awarded the 1st renewal option not to exceed $460,000.00. These contracts consist of outside repair services to include foam filled tires with installation.  The County reserves the right to transfer funds between contracts based on the County’s needs.  This request is to exercise the 2nd and final renewal option through May 31, 2025.

 

RECOMMENDATION:

Recommended Action

Recommend approval to exercise the 2nd renewal option with:

 

Southern Tire Mart, LLC, 529 Industrial Park Rd., Columbia, SC 39429

Estimated Amount: $170,000.00

 

Setco, Inc., PO Box 809, Idabel, OK 74745

Estimated Amount: $100,000.00

 

Atlanta Commercial Tire, 6590-A Button Gwinnett Dr., Doraville, GA 30340

Estimated Amount: $70,000.00

 

Action Tire, 410 Lees Mill Rd., Forest Park, GA 30297

Estimated Amount: $70,000.00

 

NexTire Commercial, Inc., 3589 Memorial Dr., Suite B., Decatur, GA 30032

Estimated Amount: $50,000.00

 

Total Amount Not To Exceed: $460,000.00

 

ADDITIONAL INFORMATION:

1. Contract Effective Date:                       May 10, 2022

2. Contract Expiration Date:                     May 31, 2024

3. Amount Spent To Date:                        $816,773.34

                                                                  $453,782.49-Initial

                                                                  $362,990.85-1st Renewal

4. Funding:                                                Vehicle Maintenance (Fleet Management)