Purchasing Type: Change Order (CO)
Public Hearing: YES ☐ NO ☒ Department: Purchasing & Contracting
AGENDA ITEM:
Title
Commission District(s): All
CO - Change Orders to Contract Nos.: 1275648, 1275653 and 1274332 Hot Asphaltic Mix Concrete (Annual Contract with 2 Options to Renew): for use by Public Works - Roads and Drainage (R&D). These contracts consist of purchasing the asphaltic material needed to complete multiple asphalt repair and maintenance projects. This request seeks approval of Change Order No.4 to extend all contract terms through December 31, 2026. This request also seeks approval of Change Order No. 5 to Contract No. 1275653 with Metro Materials, Inc. to assign its remaining funds and term to Blount Construction Company, Inc. Awarded to: JT Asphalt, LLC; Metro Materials, Inc.; and Pittman Construction Company. CONTRACT TERM EXTENSION ONLY.
Body
Information Contact: Michelle Butler, Chief Procurement Officer
Phone Number: (404) 687-3581
PURPOSE:
Awarded by the BOC on December 14, 2021, for a total amount not to exceed $1,500,000.00. On December 12, 2022, the BOC approved the 1st renewal for a total amount not to exceed $420,000.00. On September 26, 2023, the BOC approved the 2nd renewal for a total amount not to exceed $1,210,000.00. Due to the need for additional funding to continue services through the 1st renewal term, the following change orders were processed: Change Order No. 1 to Contract No. 1275648 (funding decrease of $120,000.00); Change Order No. 1 to Contract No. 1275653 (funding increase of $120,000.00); Change Order No. 2 to Contract No. 1275648 (funding decrease of $60,000.00); and Change Order No. 1 to Contract No. 1274332 (funding increase of $60,000.00). Additionally, a Purchase Order No. 1342222 in the amount of $300,000.00 was issued to Metro Materials, Inc. (Change Order No. 2 to Contract No. 1275653) and Purchase Order No. 1342228 in the amount of $175,000.00 was issued to Pittman Construction Company (Change Order No. 2 to Contract No. 1274332). The 2nd renewal option through December 31, 2024, and the ratification of Purchase Order Nos. 1342222 and 1342228 were approved on September 26, 2023, by the BOC. On April 22, 2025, the BOC approved Change Order No. 3 to increase the contract funds and term through December 31, 2025 for an amount not to exceed $800,000.00. Metro Materials, Inc. has notified the County that it has been acquired by Blount Construction Company, Inc. and requested that all contract rights be assigned to Blount Construction Company, Inc. These contracts consist of purchasing the asphaltic material needed to complete multiple asphalt repair and maintenance projects throughout the County. This request seeks approval of Change Order No.4 to extend all contract terms through December 31, 2026. This request also seeks approval of Change Order No. 5 to Contract No. 1275653 with Metro Materials, Inc. to assign its remaining funds and term to Blount Construction Company, Inc. There will be no additional change in contract terms or conditions.
RECOMMENDATION:
Recommended Action
Recommend approval of Change Orders with:
JT Asphalt, LLC, 1139 Fleetwood Drive, Atlanta, GA 30316
Metro Materials, Inc., 2480 Pleasantdale Road, Doraville, GA 30340
Pittman Construction Company, 1487 Farmer Road, Conyers, GA 30012
and authorize the Chief Executive Officer to execute the consent to assignment and all associated documents.
ADDITIONAL INFORMATION:
1. Contract Effective Date: December 14, 2021
2. Contract Expiration Date: December 31, 2025
3. Amount Spent to Date: $1,174,822.77 - Total
$244,185.26 - Initial
$485,228.30 - 1st Renewal
$315,063.16 - 2nd Renewal
$130,346.05 - Change Order No. 3
4. Funding: Stormwater Management - Operating (R&D)