SUBSTITUTE
Purchasing Type: Change Order (CO)
Public Hearing: YES ☐ NO ☒ Department: Purchasing & Contracting
AGENDA ITEM:
Title
Commission District(s): ALL
CO - Change Order No. 2 to Contract Nos.: 1309686 and 1309666 On-Call Roof Maintenance, Repair, and Replacement Services (Annual Contract with 2 Options to Renew): for use by the Departments of Facilities Management (FM), Recreation Parks and Cultural Affairs (RPCA), Watershed Management (DWM), and Fire Rescue (FR). These contracts consist of roof maintenance, repair, and replacement services at County-owned facilities. This request seeks to increase the contract term through December 31, 2026 and funds for upcoming projects and ongoing maintenance and repairs, and replacement of roof at East DeKalb Police Precinct (as previously authorized under agenda Item 2025-1126). This request also seeks reallocation of SPLOST I funds in the amount of $650,000.00 for other projects under Category 3B. Awarded to: Hawk Construction Company, LLC, and National Building Contractors, Inc. Total Amount Not To Exceed: $2,727,085.00.
Body
Information Contact: Michelle Butler, Chief Procurement Officer
Phone Number: (404) 687-3581
PURPOSE:
Awarded by the BOC, on October 25, 2022, to two (2) vendors for a total amount not to exceed $2,930,000.00. On December 5, 2023, the BOC approved the 1st renewal option for a total amount not to exceed $5,836,642.65. On May 28, 2024, the BOC approved a substitute Change Order No. 1 request to increase contract funds to repair an influx of damaged roofs at County owned facilities due to storm damage for a total amount not to exceed $125,000.00. On December 10, 2024, the BOC approved the 2nd renewal option through October 31, 2025, ratified a previously provided sixty (60) day contract term increase, effective as of November 1, 2024 and reserved the right to transfer funds between contracts based on the needs of the County. This request seeks to increase the contract term through December 31, 2026 funds for upcoming projects and ongoing maintenance and repairs, and replacement of roof at East DeKalb Police Precinct (as previously authorized under agenda Item 2025-1126). This request also seeks reallocation of SPLOST I funds in the amount of $650,000.00 for other projects under Category 3B.
This substitute is submitted to revise various entries, including: (1) clarifying funds, previously authorized under agenda item 2025-1126, would be used to replace the entire roof at East DeKalb Police Precinct; (2) SPLOST ! funds previously allocated to these contracts will be allocated for other projects under Category 3B; and (3) updating estimated amounts for each awarded vendor.
RECOMMENDATION:
Recommended Action
Recommend approval of Change Order No. 2 with:
Hawk Construction Company, LLC, 158 Fairview Road, Suite E, Ellenwood, GA 30294
Note: LSBE-MSA Firm
Estimated Amount: $275,000.00
National Building Contractors, Inc., 2151 Old Covington Hwy., Conyers, GA 30012
Note: LSBE Participation 20%
Estimated Amount: $2,452,085.00
Total Amount Not To Exceed: $2,727,085.00
and authorize the Chief Executive Officer to execute the change order and all associated documents.
ADDITIONAL INFORMATION:
1. Contract Effective Date: October 25, 2022
2. Contract Expiration Date: October 31, 2025
3. Amount Spent To Date: $3,039,118.50
$ 219,736.50 - Initial
$2,882,699.00 - 1st Renewal
$ 239,353.15 - 2nd Renewal
4. Funding: $1,727,085.00 - SPLOST (Category A2)(FM)
$ 750,000.00 - General (FM)
$ 200,000.00 - Enterprise (DWM)
$ 50,000.00 - General (RPCA)