File #: 2024-1415    Version: 1 Name:
Type: Resolution Status: Action
File created: 10/29/2024 In control: Board of Commissioners
On agenda: 1/14/2025 Final action:
Title: Commission District(s): All REN - Contract Nos.: 1325680 and 1334397 Right-of-Way Mowing (Annual Contract - 2nd Renewal of 2 Options to Renew): for use by Public Works -Sanitation and Beautification. These contracts consist of mowing and lawn maintenance services at one hundred thirty-two (132) right-of-way locations throughout the County. This request seeks to exercise the 2nd and last renewal option through January 31, 2026. Awarded to Executive Realty Solution, Inc. and Flex Landscaping, LLC. Total Amount Not To Exceed $1,330,195.06.
Attachments: 1. Agenda Notes.pdf, 2. Renewal Request Form - 2024-1415

Purchasing Type: Renewal (REN)                               

Public Hearing:  YES ☐     NO ☒                                  Department: Purchasing & Contracting                                     

 

AGENDA ITEM:

Title

Commission District(s): All

REN - Contract Nos.: 1325680 and 1334397 Right-of-Way Mowing (Annual Contract - 2nd Renewal of 2 Options to Renew): for use by Public Works -Sanitation and Beautification. These contracts consist of mowing and lawn maintenance services at one hundred thirty-two (132) right-of-way locations throughout the County. This request seeks to exercise the 2nd and last renewal option through January 31, 2026. Awarded to Executive Realty Solution, Inc. and Flex Landscaping, LLC. Total Amount Not To Exceed $1,330,195.06.

 

Body

Information Contact: Michelle N. Butler, Chief Procurement Officer

Phone Number: (404) 687- 3581

 

PURPOSE:

Awarded by the BOC, on January 24, 2023, to two (2) vendors for a total amount not to exceed $603,181.02. On February 14, 2024, the BOC approved the 1st renewal for a total amount not to exceed $811,266.66. On August 31, 2024, the BOC approved Change Order No. 1 for the amount not to exceed $458,132.00.  These contracts consist of mowing and lawn maintenance services at one hundred thirty-two (132) right-of-way locations throughout the County. This request seeks to exercise the 2nd and last renewal option through January 31, 2026.

 

RECOMMENDATION:

Recommended Action

Recommend approval to exercise the 2nd and last renewal option with:

 

Executive Realty Solutions, Inc.

Group Nos.: II, IV, V

6686 Browns Mill Ferry Drive, Stonecrest, GA 30038

Note: LSBE-DeKalb Firm

Estimated Amount: $328,418.00

 

Flex Landscaping, LLC

Group Nos.: I, III

4215 Union Road, College Park, GA 30349

Note: LSBE-DeKalb Firm

Estimate Amount: $1,001,777.06

 

Total Amount Not To Exceed: $1,330,195.06

 

ADDITIONAL INFORMATION:

1. Contract Effective Date:     January 24, 2023

2. Contract Expiration Date:   January 31, 2025

3. Amount Spent To Date:      $847,890.70

                                                                                    Initial $458,378.92

                                                           1st Renewal $294,375.90

                                                                    C/O No. 1   $95,135.91

4. Funding:              General (Sanitation)