File #: 2024-0316    Version: 1 Name:
Type: Resolution Status: Action
File created: 2/22/2024 In control: Board of Commissioners
On agenda: 4/23/2024 Final action: 4/23/2024
Title: Commission District(s): ALL REN - Contract Nos.: 1297373, 1297382, 1297392, 1297411, 1297397, 1297401, 1297403, 1297409, 1297473 and 1297474 Filters (Annual Contract - 2nd of 2 Options to Renew): for use by Public Works-Fleet Management. These contracts consist of providing various filters for vehicles and equipment. This request seeks to exercise the 2nd renewal option through July 31, 2025. This request also seeks to reserve the right to transfer funds between contracts based on Department needs. Awarded to Interstate Truck Equipment, Inc., Napa Auto Parts, Truck Pro, O'Reilly Automotive Stores, Inc. dba O'Reilly Auto Parts, Fleetpride, Inc., Rush Truck Centers of GA, Inc. dba Rush Truck Center Atlanta, AgPro, LLC, Advance Stores Co., Inc. dba Advance Auto Parts, Tidewater Fleet Supply dba TNT Parts and Parts Authority, LLC. Total Amount Not To Exceed: $460,000.00.
Attachments: 1. Agenda Notes for Filters-2nd Renewal-ITB#22-101494, 2. Contract Renewal Request Form for Filters-22-101494-2nd Renewal

Purchasing Type: Renewal (REN)                               

Public Hearing:  YES ☐     NO ☒                                  Department: Purchasing & Contracting                                     

 

AGENDA ITEM:

Title

Commission District(s): ALL

REN - Contract Nos.: 1297373, 1297382, 1297392, 1297411, 1297397, 1297401, 1297403, 1297409, 1297473 and 1297474 Filters (Annual Contract - 2nd of 2 Options to Renew): for use by Public Works-Fleet Management. These contracts consist of providing various filters for vehicles and equipment. This request seeks to exercise the 2nd renewal option through July 31, 2025. This request also seeks to reserve the right to transfer funds between contracts based on Department needs. Awarded to Interstate Truck Equipment, Inc., Napa Auto Parts, Truck Pro, O’Reilly Automotive Stores, Inc. dba O’Reilly Auto Parts, Fleetpride, Inc., Rush Truck Centers of GA, Inc. dba Rush Truck Center Atlanta, AgPro, LLC, Advance Stores Co., Inc. dba Advance Auto Parts, Tidewater Fleet Supply dba TNT Parts and Parts Authority, LLC. Total Amount Not To Exceed: $460,000.00.

Body

 

Information Contact: Michelle Butler, Chief Procurement Officer

Phone Number: (404) 687-3581

 

PURPOSE:

Awarded by the BOC, on July 12, 2022, to thirteen (13) vendors for a total amount not to exceed $250,000.00.  On April 25, 2023, the BOC exercised the 1st renewal option with ten (10) vendors in a total amount not to exceed $280,000.00.  These contracts consist of providing various filters for vehicles and equipment. Due to the rising costs in the market, Fleet has exhausted funds earlier than usual. This request seeks to exercise the 2nd renewal option through July 31, 2025. This request also seeks to reserve the right to transfer funds between contracts based on Department needs.

 

RECOMMENDATION:

Recommended Action

Recommend approval to exercise the 2nd renewal option with:

 

Interstate Truck Equipment, Inc., 2740 Sullivan Rd., College Park, GA  30337

Estimated Amount: $10,000.00

 

Napa Auto Parts, 5420 Peachtree Ind. Blvd., Norcross, GA  30071

Estimated Amount: $100,000.00

 

Truck Pro, 1900 Charles Bryan Rd., #100, Cordova, TN  38016

Estimated Amount: $60,000.00

 

O’Reilly Automotive Stores, Inc. dba O’Reilly Auto Parts, 233 S. Patterson Ave., Springfield, MO  65802

Estimated Amount: $50,000.00

 

Fleetpride, Inc., 701 Ruskin Dr., Forest Park, GA  30297

Estimated Amount: $40,000.00

 

Rush Truck Centers of GA, Inc. dba Rush Truck Center Atlanta, 2560 Moreland Ave., SE, Atlanta, GA  30315

Estimated Amount: $80,000.00

 

AgPro, LLC., 1377 Dogwood Dr., SW, Conyers, GA  30012

Estimated Amount: $10,000.00

 

Advance Stores Co., Inc. dba Advance Auto Parts, 4200 Six Forks Rd., Raleigh, NC  27609

Estimated Amount: $40,000.00

 

Tidewater Fleet Supply dba TNT Parts, 3000 S. Corporate Pkwy., Ste. 400, Forest Park, GA  30297

Estimated Amount: $10,000.00

 

Parts Authority, LLC, 3 Dakota Dr., Ste. 110, New Hyde Park, NY  11042

Estimated Amount: $60,000.00

 

Total Amount Not To Exceed: $460,000.00

 

ADDITIONAL INFORMATION:

1. Contract Effective Date:                            July 12, 2022

2. Contract Expiration Date:                          July 31, 2024

3. Amount Spent To Date:                             $507,782.00

                                                                       $246,962.92-Initial

                                                                       $260,819.08-1st Renewal

4. Funding:                                                    Vehicle Maintenance (Fleet Management)