Substitute
Purchasing Type: Renewal (REN)
Public Hearing: YES ☐ NO ☒ Department: Purchasing & Contracting
AGENDA ITEM:
Title
Commission District(s): All
REN - Contract Nos. 1252356 and 1324813 Disaster Recovery and Sewage Cleaning Services (Annual Contract - 2nd Renewal of 2 Options to Renew): for use by the Department of Watershed Management (DWM) and Facilities Management (FM). These contracts consist of providing disaster recovery cleaning services of water and sewage and supplementary services for repair to systems affected by spills from heating, ventilation, air conditioning, and plumbing. This request seeks to exercise the 2nd renewal option through June 30, 2024. Awarded to Belfor USA Group and Wilpro Enterprises, Inc. dba Servpro (Wilpro). Total Amount Not To Exceed: $1,079,811.95.
Body
Information Contact: Michelle Butler, CPPO, Procurement Manager
Phone Number: (404) 687-3581
PURPOSE:
Awarded by the BOC on June 8, 2021 to three (3) vendors for a total amount not to exceed $800,000.00. On June 14, 2022, the BOC approved the 1st renewal option with two (2) vendors for a total amount not to exceed $800,000.00. On February 16, 2023, the BOC approved Change Order No. 1 to Contract No. 1252356 to increase the contract by an amount not to exceed $1,200,000.00. On March 14, 2023, the BOC approved Change Order No. 1 to Contract No. 1252346 to consent to the assignment of the contract’s remaining funds and term from Bell Restoration to Wilpro. These contracts consist of providing disaster recovery cleaning services of water and sewage and supplementary services for repair to systems affected by spills from heating, ventilation, air conditioning, and plumbing. This request is to exercise the 2nd renewal option through June 30, 2024.
This substitute is submitted to revise the requested award amounts and funding amount for Facilities Management.
RECOMMENDATION:
Recommended Action
Recommend approval to exercise the 2nd renewal option with:
Belfor USA Group, 2300 4th Street, Tucker, GA 30085
Estimated Amount: $379,811.95
Wilpro Enterprises, Inc. dba Servpro, 10 East Gordon Road, Newnan, GA 30263
Estimated Amount: $700,000.00
Total Amount Not To Exceed: $1,079,811.95
ADDITIONAL INFORMATION:
1. Contract Effective Date: June 8, 2021
2. Contract Expiration Date: June 30, 2023
3. Amount Spent on Previous Contracts: $1,143,613.99
$ 561,640.31 - Initial
$ 581,973.68 - 1st Renewal
4. Funding: $ 479,811.95 General-Operating (FM
$ 600,000.00 - Enterprise-Operating (DWM)